Job Title: Accounts Payable Clerk
Reports to: Director of Accounting
Dept/Campus: Business/Service Center
Wage/Hour Status: Non-Exempt
Pay Grade: 204
Days Per Year: 226
Responsible for processing Accounts Payable payments timely and accurately for district obligations. Work under close supervision, follow established Business Office procedures, and maintain accounting records.
High school diploma or GED
Knowledge of basic accounting procedures
Ability to use personal computer and software to develop spreadsheets databases
Proficiency in use of 10-key calculator, file maintenance, and office machines
Ability to maintain auditable records
Ability to work with numbers in accurate and rapid manner to meet established deadlines
Ability to communicate effectively
Two years of accounts payable experience preferred or experience in a business environment
Major Responsibilities and Duties:
Receive and process for payment all accounts payable invoices, requisitions, purchase orders, reimbursements, etc.
Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments to reconcile to vendor statements.
Detect and resolve problems with incorrect orders, invoices, credit memos, and shipments.
Communicate with district personnel and vendors, as needed, to obtain information, in order to ensure district accounts are in good standing.
Assist with annual audit preparation.
Prepare and distribute check disbursements at designated times.
Input accounting data using personal computer and prepare reports and checks for distribution.
Communicate status of purchase orders and reimbursements to campus staff as needed.
Prepare correspondence using personal computer.
Professional Growth and Development
Keep informed of, and complies with, state and district policies and regulations concerning primary job functions.
All other duties as assigned.
Personal computer, printer, copier, fax machine, and calculator.
Mental Demands/Physical Demands/Environmental Factors:
Works with frequent interruptions. Repetitive hand motions. May have prolonged use of computer. On occasion, may lift heavy boxes of files.
Coppell Independent School District