Join a diverse and dynamic team that makes and delivers the most valuable services in the world: electricity and natural gas. At Consumers Energy, our customers are at the heart of everything we do.
Our employees work around the clock to provide service to our customers in honor of our history and to fulfill our promise to Michigan - Count on Us! Consumers Energy, the principal subsidiary of CMS Energy and headquartered in Jackson, Michigan, provides natural gas and electricity to nearly 6.8 million of Michigan's 10 million residents in all 68 Lower Peninsula counties.
This position is critical to the Accounts Payable Department invoice entry process. The responsibilities of this candidate require the accurate and prompt handling of all aspects of vendor payments, such as invoice analysis, problem solving, independent judgment and decision making, handling of exceptions and complex processes.
Entry of both purchase order and non-purchase order invoices
Review and follow-up of open invoices
Communication with vendors and internal clients on invoice and payment status
Review and follow-up of vendor statements
Analysis of discrepancies between purchase orders, receipts and invoices
These skills may set you apart:
SAP knowledge preferred
Accounts Payable Experience preferred
The Administrative Support Job Family is utilized throughout the Company. Typically, employees in this job family are required to operate personal computers, utilize various computer software programs, and demonstrate basic or proficient typing. Employees, depending on the assigned department, may also be required to have completed some college level coursework or to possess local, state or federal licenses and/or certification in order to carry out the assigned job duties.
Nature of Work
The essence of the work that is performed by the Administrative Support Job Family is office support and clerical in nature regardless of the level of difficulty. At the lower level, the work performed will tend to be of a routine nature involving standard clerical, secretarial, office or data entry tasks.
As such, the responsibilities can be proficiently performed after a relatively short training period. At this level, the employee(s) could easily move to different functional areas of the Company and successfully perform their routine clerical, secretarial, office or data entry tasks with minimal training. At the higher levels in this job family, the work performed will be of a complex nature involving various functional/specialized disciplines (ie, accounting, land and right of way, finance, human resources, materials management, customer billing, etc) wherein the work responsibilities can only be proficiently performed after a relatively long training/ experience-related time period that may also require successful completion of various college level courses in the functional area and/or specialty. At this level(s), the employee(s) could not easily move to different functional areas of the Company as their specialized knowledge/skills/experience etc, would not normally be applicable.
Performs administrative support functions and more complex tasks including establishing relative priorities of current and anticipated workload and organizing and conducting assignments according to deadlines. Sets up office systems including file maintenance, correspondence deadlines, and project management for own work.
Provides backup phone and customer support. Prepares and composes letters, reports, and correspondence and performs other clerical administrative support duties as directed from time to time. Maintains confidentiality.
Performs or establishes procedures for all clerical functions and actions including phones, filing, and general word processing, tracking of information, maintaining logs/spreadsheets, and other similar administrative support. Under general direction, prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other areas of the Company, etc. Ensures that requests for action or information are relayed to appropriate staff members; ensures that information is furnished in a timely manner; decides whether a higher authority should be notified of important or emergency matters.
Periodically evaluates process and program effectiveness and takes action to maintain continuous improvement. Follows all safety rules and procedures, and contributes to the safety of co-workers and the general public. Participates as an active administration team member by contributing to program development and organization planning.
Performs responsibilities in a manner that clearly shows effective communication and cooperation and that promotes open exchange of information, respect, high ethical standards and professionalism. Maintains work areas in a clean and orderly manner. Regular attendance is expected.
Hours and Travel
Meet travel requirements of the position. Work a flexible schedule, which may include evenings, weekends, holidays and overtime.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to climb or balance and stoop, kneel, or crouch.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Duties involve moving materials weighing up to 10 pounds on a regular basis such as files, books, office equipment, etc., and may infrequently require moving materials weighing up to 40 pounds.
Position will be filled at the appropriate salary grade based upon the skills, knowledge, and experience of the selected candidate.