As a member of the Accounts Payable Team, this individual is responsible for performing accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions. This includes entering and uploading invoices into system, reviewing invoices for accuracy and completeness, researching and resolving invoice discrepancies and issues. The A/P Clerk is also responsible for processing community utilities and assists with special projects as assigned by A/P Management.
Invoice processing and review:
Includes verifying authenticity of vendor invoices and/or requests for payment, verifying addresses and federal ID numbers of vendors if available, checking for approvals, checking for correct calculations of totals, checking discounts and capturing when applicable, checking for duplications and previous payments, and entering invoices accurately and in a timely manner.
Reconciling 3-way and 2-way match of purchase orders to vendor invoices.
Maintaining utility meter reports for ensuring timely and accurate processing and payment of community utility invoices
Investigates discrepancies, apparent errors or deviations from policy. Communicates and makes corrections as needed.
Perform analysis, research and reconciliation of accounts routinely and as directed.
Must possess knowledge of computers and be experienced with accounts payable processing software, Microsoft Excel, Microsoft Word and Windows NT.
Have a good reputation for and ability to maintain confidentiality of accounts payable information.
Ability to report to work on time and perform job responsibilities independently and in a timely manner and to perform occasional overtime.
Must have a strong regard for organizing and prioritizing, as well as an ability to meet deadlines.
Demonstrates strong communication, analytical, and problem-solving skills.
Must have team building and interpersonal skills with the ability to establish and maintain effective working relationships with supervisors, co-workers and the public.
Possesses the temperament and good judgment to effectively deal with internal as well as external customers and vendors.
Must be able to make calls to utility vendors to clarify questionable invoice items, prices or signatures.
Ability to accomplish tasks despite interruptions.
Ability to perform a variety of tasks simultaneously or in rapid succession. Must be detail oriented.
Must be able to operate standard office machines (such as 10-key by touch, telephone, computer, copier, and fax machine).
High school diploma or GED; Bachelors degree preferred
3 - 5 years' experience in providing both administrative and financial support in a corporate environment by processing accounts payable transactions in a computerized A/P environment.
Knowledge of general accounting and bookkeeping principles, as well as of any relevant accounting software.
Knowledge of PO 3 -way and 2-way matching preferred. Familiarity with clerical practices, office procedures, and automated equipment. Good analytical skills. 10-key by touch.
And here's the fine print HR wants you to know:
Job is intermittently sedentary but requires mobility (i.e., climb stairs) to tour, show, and inspect apartments on a daily basis
Will use some repetitive motion of hand-wrist in using computer and writing
Must have normal range of vision to complete applications, leases, general paperwork and handle computerized bookkeeping duties; hearing and speech to communicate with residents, vendors, supervisors and coworkers on the telephone or in person on a regular basis
Must handle stressful, urgent, novel and diverse work situations on a daily basis
Emotional stability and personal maturity are important attributes in this position
Works in a typical office setting with daily exposure to outdoor environment (i.e., heat, cold, damp, rain, etc.) when touring community
Hazards can be avoided with proper lifting techniques, SDS and general safety training
Will be regularly called upon to work long hours and odd schedules (including weekends)
Position requires periodic travel by automobile to handle work-related activities
May require airline travel, out-of-town and /or overnight trips
Attendance and punctuality is essential for success in this position
Contact your HR team for the position's Physical Demands Analysis
This job description is not an all-inclusive list of duties and responsibilities. Camden may add or change responsibilities in order to meet business and organizational needs. Employees must meet qualification standards that are job-related and consistent with business necessity and must be able to perform the essential functions of the position, with or without reasonable accommodations.
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Camden Property Trust