Accounts Payable Clerk/ Administrative Associate

ACCOUNTS PAYABLE CLERK/ADMINISTRATIVE ASSOCIATE

TEMP to HIRE

Work Schedule: Monday through Friday - hours: 8 AM - 5 PM

Lunch Hour: 11:45 AM - 12:45 PM

JOB DESCRIPTION:

• Timely review and processing of vendors/subcontractors' invoices

• Input AP and accounting data in the system for payment

• Accurate allocation of all expenses as directed in our accounting system.

• Filling and maintaining Subcontractors' agreements in the system.

• Responsible for the upkeep of the Insurance documents for all vendors

• Maintain an effective filing system for all jobs related documents.

• Process and file 1099s annually

• Process and reconcile daily bank deposits and work with the AR specialist to resolve any issues with the payments.

• Timely and competently performs tasks of whatever nature as assigned by management.

• Audit compliance or clerical paperwork as assigned.

• Responsible for receiving visitors by greeting them in person or on the telephone; determine visitor needs and directs them accordingly.

• Other Administrative duties as assigned by management.

Skill Requirements:

• Must be bilingual in Spanish and English

• Intermediate to Advance in Microsoft Word and Excel and the ability to quickly learn other software programs is a must.

• Effective communication skills and polished email abilities

• Ability to maintain files with great attention to detail.

• Strong organizational skills

• Strong ability to multitask.

Benefits:

• Quarterly Bonuses

• Group Term Life

• Simple IRA

• Medical/Dental

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