Responsible for invoice processing and maintaining related financial records and reports pertaining to accounts payable of Steward Medical Group at Hawthorn Medical. Coordinates internal and external communication relating to SMG @ HMA accounts payable.
Responsible for Administrative Assistant duties to the Director of Finance and other finance team members. Performs all duties in accordance with all policies and procedures. Follows SMG's standards for ethical business conduct and compliance.
Conducts self as a positive role model and team member. Participates in committees, meetings, in-services, and activities as requested.
Principal Duties and Responsibilities:
1.Accurate and timely processing relating to invoices, check requests, credits, and refunds into the finance system(s) according to departmental and company protocols and procedures.
2.Serves as a resource for all SMG @ HMA Managers and all SMG central A/P office personnel by answering questions, generating and distributing monthly and as needed summary and detail payable reports.
3.Gather information for set up of new vendors and coordinate all information to SMG central A/P office.
4.Maintain all financial records and files for accounts payable. Transfers files to storage in an organized manner at least annually, and in accordance with SMG @ HMA retention policies.
5.Coordinate inquiries (phone, email or facsimile) from vendors pertaining to accounts payable questions and discrepancies, timing of payments, etc. to SMG's central A/P office.
6.Prepares invoices for reimbursement, as needed.
7.Prepare reports at the request of the Director of Finance or other finance team members.
8.Identifies problems or discrepancies with invoice amounts and investigates and resolves with the appropriate party (Manager, finance team members, Accounting Supervisor, SMG central A/P office, vendor, etc).
9.Attend training sessions, as required by SMG and HMA for accounts payable software applications, upgrades, etc.
10. Always ensures privacy and confidentiality of financial data as required by internal policies and as required by HIPAA and any other SMG compliance policy.
11. Responsible for multiple, various administrative duties including: coordinating meetings, filing, making or returning telephone or email messages, document scanning, copying/collating presentations, information/report delivery, etc. as requested by the Director of Finance or other finance team members.
12. Perform other duties as assigned by the Director of Finance or designee.
Minimum high school diploma or equivalent. Associate's or business degree preferred. 1 3 years of accounts payable experience required.
Financial systems experience preferred. Skilled in computer applications (Microsoft Office Suite including Excel at an intermediate knowledge level; Microsoft Word, PowerPoint, Meditech and QuickBooks) and use of calculator / adding machine / etc. as appropriate. Strong customer service skills preferred. Excellent verbal and written communication skills.
Steward Health Care