Accounts Payable Associate

S & S Worldwide Colchester , CT 06415

Posted 5 months ago

The S&S Worldwide family, with over 100 years of experience, continues to do what we do best: Delight customers with fun, hands-on learning products for the young and the young at heart.

Our bottom line is Happy Customers. We want our customers and our associates to see S&S as the "Helpful Company," . Your success is our success. The things that drive you to develop unique solutions, roll up your sleeves and collaborate successfully are what enables us to provide superior savings, service and selection to our customers.

Position Summary:

Verify all documentation for vendor invoices before entering said invoices into the accounts payable system to be paid thus assuring accurate accounting of transactions and up-to-date files of payables for S & S Worldwide.

Position Responsibilities:

Customer Drop Ship Billing:

  • Obtain tracking numbers for the drop ship, verify that items on the customer order agree with the supplier invoice, quantity and items and the customer ship to information is accurate.

Expense Invoices:

Insure all expense invoices meet the criteria for payment as follows:

  • Review invoice for content. Rent, lease, maintenance contracts, insurances, utilities, supplies, etc., attach supporting documentation and / or get management sign off for the appropriate cost level. Verify invoice amount with contract or PO amount when applicable. Input invoice systemically. Monitor lease and maintenance contract expiration dates.

  • Determine payment date assuring the system has calculated correctly to meet the deadline of the invoice.

Stock Inventory Invoices:

  • Match inventory receipts to vendor invoices checking for accuracy in quantities, product received, and cost.

  • Ability to convert units of measure when reviewing inventory receipts with billed product. Research and resolve vendor invoice discrepancies working with other departments when needed.

  • Research and resolve vendor/invoice discrepancies effectively communicating directly with vendors.

  • Work closely with Purchasing and Receiving staff to resolve supplier/inventory issues.

  • Computer entry of invoices utilizing the 3-way match process.

  • Maintains open payable files, open receiver files and paid invoice files and assure remit to address agrees with the remit address on the supplier invoice.

  • Assist with daily AP check processing of discounted invoices as well as the weekly check run for net invoices.

  • Print AR refund checks requested by AP Manager per AR Department Manager.

Qualifications:

  • High School Diploma

  • Two years experience in A/P

  • Must have a good understanding of all accounting practices & procedures

  • Important to have a good understanding of work etiquette

  • Must be proficient in Microsoft Office 365

  • Strong math skills and ability to spot errors; good memory

  • Fast paced, accurate, organized, and efficient

  • Must be able to work under pressure dealing with a fast turn-around cycle

  • Effective communication skills and ability to get along well with others

  • Strong organizational skills

  • Professional and positive attitude

  • NetSuite experience preferable

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Accounts Payable Associate

S & S Worldwide