Accounts Payable Associate I

Allen Institute Seattle , WA 98113

Posted 3 months ago

Reporting to the Accounting Manager, the Accounts Payable Associate will accurately process all invoices and verify that transactions comply with financial policies and procedures.

Job Responsibilities

  • Process daily transactions in Oracle Fusion which includes entering invoice details, matching invoices to purchase orders and communicating with internal and external customers as needed requesting coding and approval

  • Maintain unapproved invoice queue: updating notes and following up on invoices that are pending approval or have been rejected, keeping this invoice count to a minimum

  • Resolve invoice discrepancies, proactively research and resolve discrepancies between POs and invoices

  • Reconcile vendor statements

  • Verify accuracy and completeness of work

  • Monitor AP email account

  • Import invoices to Oracle, forward messages to AP Lead that require further follow-up

  • Provide back-up support for payment runs and other AP functions;

  • Mail payments to supplier

REQUIRED QUALIFICATIONS

  • High school diploma

  • 2+ years dedicated accounts payable experience

  • Experience providing customer service to internal "customers" and external suppliers

  • Experience in a cross-functional environment, working with various departments

  • Experience with MS Excel, Word and Outlook

DESIRED QUALIFICATIONS

  • Bachelors degree

  • Prior Oracle experience

  • Strong interpersonal and communication skills (both written and verbal)

  • Ability to think critically and communicate complex thoughts and/or ideas in clear and concise manner

  • Ability to remain stationary for extended periods of time;

  • Regular and predictable attendance

  • Maintain high ethical standards and a positive, professional demeanor.

Please note, this opportunity does not sponsor work visas and has no relocation assistance

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.


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Accounts Payable Associate I

Allen Institute