Reporting to the Accounting Manager, the Accounts Payable Associate will accurately process all invoices and verify that transactions comply with financial policies and procedures.
Process daily transactions in Oracle Fusion which includes entering invoice details, matching invoices to purchase orders and communicating with internal and external customers as needed requesting coding and approval
Maintain unapproved invoice queue: updating notes and following up on invoices that are pending approval or have been rejected, keeping this invoice count to a minimum
Resolve invoice discrepancies, proactively research and resolve discrepancies between POs and invoices
Reconcile vendor statements
Verify accuracy and completeness of work
Monitor AP email account
Import invoices to Oracle, forward messages to AP Lead that require further follow-up
Provide back-up support for payment runs and other AP functions;
Mail payments to supplier
High school diploma
2+ years dedicated accounts payable experience
Experience providing customer service to internal "customers" and external suppliers
Experience in a cross-functional environment, working with various departments
Experience with MS Excel, Word and Outlook
Prior Oracle experience
Strong interpersonal and communication skills (both written and verbal)
Ability to think critically and communicate complex thoughts and/or ideas in clear and concise manner
Ability to remain stationary for extended periods of time;
Regular and predictable attendance
Maintain high ethical standards and a positive, professional demeanor.
Please note, this opportunity does not sponsor work visas and has no relocation assistance
It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.