Accounts Payable, Associate Director

Chewy Dania Beach , FL 33004

Posted 3 months ago

Our Opportunity:

Chewy is seeking an Associate Director of Accounts Payable, who will be directly responsible for the company's Accounts Payable team based in Dania Beach, FL. This individual is responsible for strategic process ownership and governance as a company-wide process owner for Accounts Payable. He/she will define Accounts Payable policies, create functional strategy and drive continuous improvement. Operationally, this individual will ensure that daily Accounts Payable operations are meeting standards, drive improvement initiatives and ensure we are compliant with all related internal controls.

A successful candidate will be one who can further implement departmental efficiencies, maintain strong internal controls over the Accounts Payable process, and provide excellent customer service to both internal and external parties. Having a background in AP is critical to understand all the facets of the group. This role will be involved in all projects that impact AP and will need to understand the detailed processes and accounting transactions. Responsibilities are challenging, complex and wide-ranging.

What you'll do:

Management

  • Responsible for ultimate oversight and responsibility of the AP processes, procedures and team, including but not limited to compliance with policies and procedures, payment terms, exception management, etc.

  • Implement projects to migrate processes to more efficient methods and continue to evaluate existing procedures to discover opportunities for process improvement.

  • Assist in developing, documenting and enforcing accounts payable policies and procedures.

  • Manage the accounts payable staff, to include training, coaching, and performance appraisals.

  • Building and maintaining relationships with employees, clients, and vendors.

  • Create and promote continuing professional learning and development program for team members.

  • Identify and establish key Accounts Payable metrics and targets (daily, weekly, monthly and annual).

  • Assist with implementation, rollout and continuous improvement of Oracle Supplier Portal.

  • Serve as liaison for the accounts payable department in providing resolution to invoice disputes and inquiries, both from external (e.g. vendors, auditors, etc.) parties and internal departments.

  • Provide regular aging analysis of open payables balances or other reports as needed by management.

  • Supervise reconciliation of key vendor accounts and their balances.

  • Direct special projects and ad hoc tasks such as providing supporting documents to external auditors or management team.

  • Provide monthly reporting and forecasting on accounts payable balances

  • Additional duties as assigned

Internal Controls

  • Ensure all invoice processing and disbursement efforts are properly documented and relevant records are archived for easy audit or reference.

  • Maintain the highest degree of confidentiality and ethics related to invoice processing and supplier payments, etc.

  • Ensure all transactions effectively support and are in alignment with all supplier contractual obligations.

  • Ensure appropriate approvals of all invoice payments in compliance with company policy.

  • Establish, implement and manage the control processes for a complex, multi-system environment across the enterprise.

  • Ensure proper segregation of duties and internal controls (authorizations).

  • Ensure all support is timely and accurate and performed with the highest degree of ethics.

  • Monitors the system of internal accounting controls to insure the safeguarding of company assets and compliance with company policies and procedures. Implements corrective action.

  • Lead the support of audits and working with both internal and external auditors on inquiries, control testing, etc.

What you'll need:

  • Bachelor's Degree and 10+ years of related experience.

  • 8+ years experience in Accounts Payable or Shared Services organization with experience in best practices as well as a sound understanding of all elements that impact an A/P organization or an equivalent combination of education and experience.

  • Prior experience leading complex processes, driving change, coaching, directing and managing several staff.

  • Hands on experience with a large enterprise ERP, Oracle Fusion Cloud ERP experience a plus.

  • Intermediate Excel skills including V-lookups, pivot tables, etc.

  • Strong process and analytical skills with proven ability to interact with all levels of the organization.

  • Excellent communication skills working with both internal/external customers/vendors.

  • Critical thinking, problem resolution, and detail oriented.

If you have a disability under the Americans with Disabilities Act or similar law, or you require a religious accommodation, and you wish to discuss potential accommodations related to applying for employment at our company, please contact


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VIEW JOBS 11/9/2019 12:00:00 AM 2020-02-07T00:00 Our Opportunity: Chewy is seeking an Associate Director of Accounts Payable, who will be directly responsible for the company's Accounts Payable team based in Dania Beach, FL. This individual is responsible for strategic process ownership and governance as a company-wide process owner for Accounts Payable. He/she will define Accounts Payable policies, create functional strategy and drive continuous improvement. Operationally, this individual will ensure that daily Accounts Payable operations are meeting standards, drive improvement initiatives and ensure we are compliant with all related internal controls. A successful candidate will be one who can further implement departmental efficiencies, maintain strong internal controls over the Accounts Payable process, and provide excellent customer service to both internal and external parties. Having a background in AP is critical to understand all the facets of the group. This role will be involved in all projects that impact AP and will need to understand the detailed processes and accounting transactions. Responsibilities are challenging, complex and wide-ranging. What you'll do: Management * Responsible for ultimate oversight and responsibility of the AP processes, procedures and team, including but not limited to compliance with policies and procedures, payment terms, exception management, etc. * Implement projects to migrate processes to more efficient methods and continue to evaluate existing procedures to discover opportunities for process improvement. * Assist in developing, documenting and enforcing accounts payable policies and procedures. * Manage the accounts payable staff, to include training, coaching, and performance appraisals. * Building and maintaining relationships with employees, clients, and vendors. * Create and promote continuing professional learning and development program for team members. * Identify and establish key Accounts Payable metrics and targets (daily, weekly, monthly and annual). * Assist with implementation, rollout and continuous improvement of Oracle Supplier Portal. * Serve as liaison for the accounts payable department in providing resolution to invoice disputes and inquiries, both from external (e.g. vendors, auditors, etc.) parties and internal departments. * Provide regular aging analysis of open payables balances or other reports as needed by management. * Supervise reconciliation of key vendor accounts and their balances. * Direct special projects and ad hoc tasks such as providing supporting documents to external auditors or management team. * Provide monthly reporting and forecasting on accounts payable balances * Additional duties as assigned Internal Controls * Ensure all invoice processing and disbursement efforts are properly documented and relevant records are archived for easy audit or reference. * Maintain the highest degree of confidentiality and ethics related to invoice processing and supplier payments, etc. * Ensure all transactions effectively support and are in alignment with all supplier contractual obligations. * Ensure appropriate approvals of all invoice payments in compliance with company policy. * Establish, implement and manage the control processes for a complex, multi-system environment across the enterprise. * Ensure proper segregation of duties and internal controls (authorizations). * Ensure all support is timely and accurate and performed with the highest degree of ethics. * Monitors the system of internal accounting controls to insure the safeguarding of company assets and compliance with company policies and procedures. Implements corrective action. * Lead the support of audits and working with both internal and external auditors on inquiries, control testing, etc. What you'll need: * Bachelor's Degree and 10+ years of related experience. * 8+ years experience in Accounts Payable or Shared Services organization with experience in best practices as well as a sound understanding of all elements that impact an A/P organization or an equivalent combination of education and experience. * Prior experience leading complex processes, driving change, coaching, directing and managing several staff. * Hands on experience with a large enterprise ERP, Oracle Fusion Cloud ERP experience a plus. * Intermediate Excel skills including V-lookups, pivot tables, etc. * Strong process and analytical skills with proven ability to interact with all levels of the organization. * Excellent communication skills working with both internal/external customers/vendors. * Critical thinking, problem resolution, and detail oriented. Chewy Dania Beach FL

Accounts Payable, Associate Director

Chewy