Accounts Payable Associate

POSITION PURPOSE:

This position is responsible for maintaining accurate systems for A/P coding and processing of cash disbursements, 1099 filing, and to contribute ideas for improved reporting and control of accounts payable.

PRINCIPAL ACCOUNTABILITIES:

• Review vendor invoices received from sites for correct 3 way match.

• Code necessary invoices.

• Post invoices & credits to correct vendor accounts in a timely manner. Scan them for electronic filing.

• Process cash disbursements according to payment schedules and verify correct backup is matched to file copy of check for record keeping.

• Keep complete and organized record keeping of expense distribution, payment registers and disbursement distribution reports.

• Review Unvouched Receipts reports and work with sites for accuracy.

• Research and resolve vendor discrepancies.

• Coordinate month end and year end activities with sites to close A/P in a timely manner.

• Verify all vendors have submitted W-9 prior to payment.

• Process necessary 1099/1096 and submit to IRS in an accurate and timely manner.

• Ability to communicate effectively with all levels of the organization.

• Contribute to and cooperate with corporate goals.

• Promote cleanliness for visual acceptance and safety.

• Stress at all times the importance of accuracy and safety through attitudes and actions in order to meet the goal of an accurate, compliant, fair, and safe work environment for all employees and to insure accurate, compliant, fair, and safe work habits on the part of all employees.

• Be alert to and report any fraud or illegal activity conducted by any employees or business partners of the corporation.

• Adhere to all company standards and policies.

• Maintain a clean and orderly work area.

• Conduct himself/herself in a professional manner in accordance with company guidelines.

• Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• In-depth knowledge of basic accounting & A/P systems.

• Strong analytical skills to describe problems, determine solutions, and implement improvements.

• Honesty, integrity, attention to detail and trustworthiness.

• Strong organizational skills to manage multiple tasks with attention to detail.

• Effective communication, interpersonal, and organizational skills.

• Tenacity in overcoming obstacles while maintaining productive and positive working relationships.

• Ability to execute in a rapidly changing fast paced environment that requires strong team work.

• Proficiency with Microsoft Office applications and the capacity to learn new systems.

EDUCATION AND EXPERIENCE:

Required:

• Associates Degree in Accounting or five years of accounts payable experience.

Preferred:

• Minimum of one year experience in a manufacturing environment.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, and walk throughout the three building campus. The employee is frequently required to reach with hands and arms, and lift/move office materials/boxes up to 15 pounds.