Accounts Payable Assistant

The Accounts Payable Assistant compiles and maintains accounts payable records by performing the following duties: Processes related paperwork, maintains files, distributes information to appropriate persons, operates computer using several different systems and helps others as necessary.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Include the following. Other duties may be assigned.

• Distributes electronic accounts payable invoices to other team members.
• Matches all invoices to purchase orders and receiving slips, then scans and archives in the accounting system.
• Enters and routes invoices for approval in the accounts payable module of the accounting system. Posts approved invoices.
• Answers vendor inquiries.
• Assists in the month end close process.
• Assists with the quarterly review of sales and use tax paid.
• Coordinates obtaining certified payroll documents from subcontractors.
• Answers company telephone and greets incoming visitors, as assigned.
• Assists with special projects, as necessary.

EDUCATION and/or EXPERIENCE:

• High school diploma or GED required.
• Requires two to three years of office experience with past accounts payable experience.
• Must be able to process work in a timely and accurate fashion.
• Requires ability to efficiently use office equipment including - copy machine, computer and related software, calculator, telephone system, etc.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Training & Development
• Wellness Resources