Accounts Payable And Athletic Secretary

08/01/2024

Closing Date:

Open until filled

Additional Information:

Classification: Hourly Non-Exempt

Date Posted: 06/25/2024

School Year and Notice of Assignment Days: (2024-2025, 215 Days)

Start Date: August 1st, 2024

Salary: Salary placement on our classified salary schedule is dependent on the employee's education and/or work experience. Non-licensed employees will be granted one (1) year for each full year of work experience and/or educational attainment up to a maximum of ten (10) years. Responsibility for verification of outside experience shall rest with the individual employee. Click here for more information.

Benefits: We offer a comprehensive benefits package including paid sick-leave, medical, dental, vision and life insurance as well as other programs for benefit-eligible employees. Health benefits are available to all employees working 20-hours or more a week. Additionally, all employees have access to an Employee Assistance Program, voluntary life insurance through PERA, and 401(k) or 403(b) plans.

Reports to: School principal or designee

Deadline for application: Until filled

Apply online @ www.pvre7.org

EDUCATION/EXPERIENCE/:

Required:

• High School Diploma required

• Associate degree in accounting preferred or equivalent experience

• A minimum of two years of accounts payable experience

• Proficient in the use of mathematics, accounting principles and excellent organizational skills

• Experience with secretarial work with word processing, spreadsheets, databases and accounting software. Willingness to learn new software packages

• Familiarity with the rules and guidelines of various sports

• Be service oriented

• Ability to establish and maintain effective working relationships with other employees

• Ability to communicate effectively

• Bonded or must be eligible to be bonded

Essential Functions and Characteristics:

Responsibilities for Accounts Payable

• Manage budget and activity accounts for all departments using accounting software

• Ensure bills are paid in a timely manner while adhering to procedures

• Process invoices for payments if necessary

• Process transactions and performing accounting duties such as account maintenance, record entries (deposits/checks) scan checks and reconcile monthly bank statement (to include lunch money)

• Communicate with customers to request payment

• Collect payment from customers and accurately record it in the system

• Create monthly reports for all activity and budget accounts

• Process all deposits, prepare receipts and make cash deposits to the bank for all activity and athletic events

• Reconcile VISA monthly

• Order all general supplies for the office

• Place orders for teachers/coaches when necessary

Responsibilities for Athletic Secretary

• Manage and maintain athletes' required paperwork to include physicals

• Prepare all athletic rosters, update and send rosters to visiting schools

• Provide eligibility weekly to coaches and teachers

• Organize and record payment to all officials and staff workers

• Count and record all money boxes from athletic events - such as concessions and admissions

• Prepare and send all CHSAA required reports including state eligibility and playoff reports

• Assist booster club as needed

• Provide assistance to all coaches

• Assist Athletic Director with changes to schedules

• Record and provide all athletic awards and academic lettering including pins and certificates

• Perform all other duties as assigned by Assistant Principal/Athletic Director

Responsibilities for General Office

• Provide assistance to all teachers and parents

• Answer phones and greet people in a friendly and courteous manner

• Order diplomas for graduation

• Maintain and order supplies for copiers

• Input and maintain shared calendar and website calendar

• Back up to office receptionist with attendance

• Assist with substitute teachers

• Maintain professional confidentiality in all matters

• Perform all other duties as assigned by Principal or Assistant Principal

Reports To: Principal or designee.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Regular attendance is required for this position. All new employees to the district must pass a background check as per board policy prior to starting in the position.

Supervisory Responsibilities: None

EEO/AAP Statement

In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, Platte Valley School District, Weld Re-7 does not unlawfully discriminate against otherwise qualified students, employees, applicants for employment, or members of the public on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion, ancestry, or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information, and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law.

Apply online @ www.pvre7.org

Position open until filled

Salary Schedules available at https://tinyurl.com/awuys4a8

Nondiscrimination/Equal Opportunity

In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, Platte Valley School District, Weld Re-7 does not unlawfully discriminate against otherwise qualified students, employees, applicants for employment, or members of the public on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion, ancestry, or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information, and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law.

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