Accounts Payable And Accounting Coordinator

This role is responsible for accounting, research and reconciliation of accounts payable related transactions and functions, ensuring accurate and timely payments and accurate financial reporting. Among varied responsibilities, this role focuses on the monitoring, accounting and reconciling of alcohol orders and payments. In addition, the coordinator is responsible for resolving vendor/invoice issues, processing consolidated billing, address restaurant manager alcohol related inquiries, and support accounting month-end close responsibilities.

RESPONSIBILITIES:

• Monitor and reconcile alcohol order and payment transactions, including researching and resolving discrepancies

• Ensure restaurant P&Ls for alcohol purchases are accurate by performing comprehensive research and analysis and proposing adjustments as necessary

• Create and record journal entries in support of monthly accounting close cycle

• Perform other general accounting and analysis responsibilities, such as utility expense review, UPS shipping charges, and other national account consolidated billing processing

• Prepare general ledger monthly accounting reconciliations for assigned accounts

• Receive and resolve restaurant manager and director calls and address their questions with regards to vendors' payment status and other issues

• Receive and resolve escalated vendor invoice/payment calls. Monitor and engage on vendor emails

• Support system upgrades and transitions around the alcohol payment and reconciliation platform

• Act as a liaison between restaurants, distributors and other third parties to ensure alcohol ordering & payment procedures are understood and systems are functioning as expected

• Monitor alcohol ordering and payment behaviors and recommend improvements and innovations.

• Identify and communicate significant trends and potential issues to management and assist in problem solving/risk mitigating strategies

• Support the Accounts Payable leadership with special projects as requested and serve as a backup resource for the team

REQUIRED SKILLS:

• Strong knowledge of accounts payable processes and practices

• Strong verbal and written communication skills, with ability to interact effectively with all levels of management

• Experience with Oracle or other large ERP systems a plus

• Proficiency in Microsoft Excel, Word and Outlook

• Strong organizational skills with the ability to prioritize a high-volume workload with follow-through for problem resolution

• Ability to work well under pressure and meet deadlines in a fast-paced environment

• Positive attitude, teamwork spirit with a willingness to help where needed

EDUCATION/EXPERIENCE:

• Minimum of three years of related experience in Accounts Payable or Accounting

• Bachelor's Degree in Accounting, Finance, or Business preferred