Accounts Payable Analyst

Position Details

Position Information

Requisition Number S3534P Home Org Name Procurement and Business Services Division Name AVP, Financial Services/Controller Position Title Accounts Payable Analyst Job Class Code ED36 Appointment Status Full-time Part-time FTE Limited Term No Limited Term Length Job Summary

Auburn University's Division of Business and Finance seeks candidates for an Accounts Payable Analyst position to perform a variety of routine accounts payable duties with an established spending limit. This position is also responsible for the full accounts payable cycle including analyzing and approving invoices and payments for Procurement and Business Services. The Analyst is also responsible for, or assists with, taxable fringe benefit reporting and 1099 processing and reporting.

Why Should YOU Choose Auburn University?

• Auburn University was named a "Best in Alabama" employer by Forbes! Our employee longevity speaks for itself, with employees staying an average of ten years.

• Competitive state benefits including retirement plan vesting at 10 years of service, generous leave accrual, and parental leave opportunity.

• Auburn University tuition assistance for yourself and your dependents. Employees can take 15 hours of classes for free, and dependents receive a 50% tuition waiver.

It's a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We're proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you're new to Auburn, we'd love to introduce you. If you're already acquainted with Auburn, we'll keep it simple: it's time to come home!

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

• Reviews, analyzes, evaluates, approves, or assists with a large volume of electronic invoices and payments while ensuring compliance with state spending policies and procedures. Such analysis includes, but is not limited to, the following: analyzes transactions for patterns in exceptions and utilizes independent judgment to approve or disapprove the request; identifies opportunities for increased efficiency, compliance, and cost-savings; investigates revenue opportunities such as early payment programs; and analyzes payment methods to ensure efficiency and cost-effectiveness.

• Collaborates with units that lack compliance with current payment policies and procedures in order to provide additional training and support.

• Ensures that proper coding, approvals, and required documentation are in place for the processing of a variety of payables, including vendor payments, travel reimbursements, human participant payments, and procurement card payments. Ensures compliance with University policies and procedures as well as applicable state and federal regulations. Keeps supervisor informed of any and all issues or anomalies that may arise.

• Generates or assists with system reports to identify spending patterns and to ensure expenditures are within policy guidelines.

• Coordinates and performs the flagging, reporting, and issuance of 1099 payments in compliance with IRS regulations.

• Communicates with internal and external stakeholders on accounts payable matters to ensure compliance with all Auburn University policies, procedures, and state and federal laws.

• Compiles or assists in reporting to Payroll the taxable fringe benefits paid by Auburn University and its institutionally-related foundations: Auburn University Foundation and Tigers Unlimited Foundation.

The full job descriptions for each level can be found here:

Level I:

https://www.auburn.edu/administration/human_resources/compensation/ccp/jd/ed36.pdf?time=20240411104146

Level II:

https://www.auburn.edu/administration/human_resources/compensation/ccp/jd/ed37.pdf?time=20240411104146

Level III: https://www.auburn.edu/administration/human_resources/compensation/ccp/jd/ed38.pdf?time=20240411104146

Minimum Qualifications

Minimum Qualifications

Level I:

Four-year degree in Business, Accounting, Finance, Analytics, or related field plus 2 years of experience in accounts payable, invoicing, and other accounting functions.

The salary grade for this level is $37,000-$55,500

Typical salaries for this level are offered between $43,167-$49,333

Level II:

Four-year degree in Business, Accounting, Finance, Analytics, or related field plus 4 years of experience in accounts payable, forecasting, audit, and 1099 processing.

The salary grade for this level is $40,000-$64,000

Typical salaries for this level are offered between $48,000-$56,000

Level III:

Four-year degree in Business, Accounting, Finance, Analytics, or related field plus 6 years of experience in accounts payable, forecasting, audit, and 1099 processing.

The salary grade for this level is $45,000-$72,000

Typical salaries for this level are offered between $54,000-$63,000

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

• Demonstrated knowledge of accounting principles and practices to include internal controls and audit processes.

• Strong analytical skills needed to find disparities and cost savings opportunities.

• Working knowledge of IRS accountable plan rules and taxable fringe benefits. Advanced Microsoft Excel skills.

• Demonstrated knowledge of 1099 reporting and processing.

Minimum Technology Skills Minimum License and Certifications

Desired Qualifications

Desired Qualifications

• Excellent communications and critical thinking skills, professionalism, attention to detail, and analytical skills

Posting Detail Information

Salary Range $37,000 - $72,000 Job Category Business/Accounting/Finance Working Hours if Non-Traditional City position is located in: Auburn State position is located: Alabama List any hazardous conditions or physical demands required by this position Posting Date 04/12/2024 Closing Date EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants Quick Link for Internal Postings https://www.auemployment.com/postings/44667

Documents Needed to Apply

Required Documents

• Resume

• Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.

• LinkedIn

• AcademicKeys

• The Chronicle of Higher Education

• DiversityJobs

• HigherEdJobs

• HERC (Higher Education Recruitment Consortium)

• Indeed

• RecruitMilitary

• The Tuskegee News

• Professional organization or journal

• Veterans Assistance Services

• Disability Assistance Services

• State Employment Service

• Social Media

• AU Job Bulletin

• Notified by an Auburn employee

• College or university Career Services

• I went to the AU Employment Website directly (www.auemployment.com)

• Other

• Please select the answer that best describes your current employment relationship with Auburn University:

• Current full-time Auburn or AUM employee within probationary period

• Current full-time Auburn or AUM employee outside of probationary period

• Current part-time Auburn or AUM employee

• Not an Auburn or AUM employee

• Do you have a Bachelor's degree in Business, Accounting, Finance, Analytics, or a related field, from an accredited institution?

• Yes

• No

• Do you have two years of experience in accounts payable, invoicing, and other accounting functions?

• Yes

• No