Accounts Payable Administrator

POSITION TITLE: Accounts Payable Administrator

LOCATION: Louisville, KY

STATUS: Full Time, Salaried, Exempt

PROGRAM: Accounting

REPORTS TO: Controller

INTRODUCTION:

Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a ministry of service. We provide housing for families, veterans, and low-income seniors. We provide care and support for individuals with developmental disabilities, healing accountability that brings people together with restorative justice, and free HIV testing and education. When Volunteers of America was founded in 1896, "volunteer" referred to anyone who served others as a vocation through a commitment to a mission. Today, we are still staffed by paid, mission-driven professionals working to create positive change and build thriving communities. Flexibility, teamwork, and fun are some of the reasons our employees are proud to work at VOA! We offer a comprehensive benefits package to employees who meet eligibility requirements.

BENEFITS:

Volunteers of America Mid-States, offers a rich and robust benefits package the supports a healthy work life balance, which include the following:

Health and Wellness

Employee Assistance Plans (EAP)

Health and Wellness Program

Medical Coverage

Dental Coverage

Vision Coverage

Flexible Spending Account

Health Spending Account

Short Term Disability

MetLife Legal Plans

Financial Wellbeing

Competitive Compensation Packages

Life Insurance (company paid)

403b retirement plan with company fund matching

Employee discounts

• Loan forgiveness options through federal programs

(National Health Corp & Public Service Loan Forgiveness)

• All company paid benefits and paid time off effective day one

Work Culture

Commitment Committee

Justice Committee

Integrity Committee

Compassion Committee

DE&I Committee

Retention Committee

Training & Development

VOA LEAD Program- Leadership Development Program

VOA University

• Staff Development

VOA Academy

• Clinical Training and Development

JOB SUMMARY AND QUALIFICATIONS:

The Accounts Payable Administrator is responsible for the daily management of the accounts payable activities of the Agency

WHAT YOU SHOULD HAVE FOR THIS ROLE:

• Proven experience using accounts payable software.

• Excellent computer skills.

• Two years of accounts payable or related experience.

• Associate's Degree in Accounting or a high school diploma with a minimum of three year's experience in accounts payable.

• Good oral and written communication skills.

• Must be able to work with detail.

RESPONSIBILITIES:

• Maintain computerized accounts payable activities for the Agency including reviewing check payment requests and invoices for accuracy and follow up as needed, obtaining required authorizations and supporting documentation, and ensuring timely processing of all authorized invoices and check requests, including where applicable, data entry of each on a daily basis.

• Maintain efficient filing system for all corporations' vouchers.

• Maintain separate monthly recurring payable files to be updated and approved as needed.

• Investigate all vendor inquiries pertaining to payables. Research through database or banking institution promptly. Obtain copies of missing invoices and expedite payment.

• Maintain check stock in a secure area and re-order stock as needed.

• Ensure confidentiality pertaining to all payable records of the agency.

• Maintain good relationships with vendors.

• Work with and maintain good relationships with all relevant VOA Staff in the accounts payable function, including but not limited to investigation of status of invoices and payments, payment of invoices when requested, etc.

• Open and sort accounts payable mail, forwarding invoices to appropriate persons for approval. Organize and process invoices that do not need authorization for payment.

• Continuously search for and recommend ways to improve efficiency in the accounting and processing of accounts payable.

• Other projects as assigned.

• Performance Quality Improvement (PQI) duties as assigned by supervision & PQI committee

• Ensure that all grant requirements for the SSVF/Honor Program are met by efficiently managing invoices through the DocLink system. This will guarantee compliance and help maintain the program's integrity with grantors.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.