Accounts Payable Administrator - Hesc

Basic Function: Responsible for all Accounts Payable processes for Dallas location.

Significant Responsibilities:

Performs specific job responsibilities:

• Accurately processes invoices, credit card statements, check requests, and other payment requests for payment within proper timeframes: performs verification of invoice or AP document accuracy by comparing pertinent documentation; communicates with purchasing and receiving departments as needed to resolve issues; obtains appropriate approvals on invoices; codes invoices with correct general ledger account number; enters invoices into the AP system; files invoices per the filing system.

• Coordinates and tracks pertinent vendor information: responds to vendor inquiries; forwards new or edited vendor information to the Accounting Supervisor for input into the system.

• Select checks for payment with communication to OCC-Roanoke.

• Prepares or assists with preparing monthly and quarterly journal entries related to AP. Prepares or assists with preparing quarterly work papers related to AP.

• Generates reports on a routine basis.

Promotes OCC's service excellence and quality. Provides excellent service to customers; builds strong relationships and team cohesiveness; focuses on quality and positive solutions; communicates respectfully; demonstrates compassion and understanding in response to customer requests/needs.

Champions OCC's vision and values (as outlined in the 15 Essential Points of Success); complies with policies and procedures, ethical standards, and Code of Conduct.

Job Scope:

• Managerial: None

• Communication: Candidate must possess excellent verbal and written skills. Candidate must be able to give full attention to others, taking time to understand points being made and asking questions as appropriate. Candidate must be able to communicate with internal and external customers, exchanging information in person, in writing, or by telephone or email.

• Confidentiality: All documentation and paperwork is confidential to OCC

• Financial: Follows ISO, ITAR, and SOX procedures in accurately completing financial information.

• Judgment: A high level of judgment and decision-making is required within accounting guidelines and Sarbanes-Oxley regulations. Refers appropriate issues to Supervisor.

• Travel: None

Minimum Qualifications Required:

Education & Experience: Associate Degree in Accounting or 5 years of Accounts Payable transaction processing experience.

Essential Skills, Abilities & Knowledge:

This position requires excellent computer skills and experience using Microsoft Windows applications (Word and Excel). Able to research and investigate to resolve invoice and Purchase Order problems. Familiar with working in an environment with SOX policies. Familiar with or able to learn an ERP system. Experience with manufacturing companies dealing with inventory transactions and a three-way match process. Pay close attention to detail with the ability to complete assignments accurately and recognize and help resolve problems. Excellent oral and written communication skills with the demonstrated ability to express oneself clearly and concisely. Good analytical and mathematical skills and general overall knowledge of basic accounting principles.

Working Conditions: This is a sedentary job that requires vision and manual dexterity sufficient for completing quality work, reading comprehension and computer use. Reasonable accommodation may be made to enable individuals with a disability to perform the essential functions.