Early Warning Services, LLC Scottsdale , AZ 85250
Posted 5 days ago
At Early Warning, we've powered and protected the U.S. financial system for over thirty years with cutting-edge solutions like Zelle, Paze℠, and so much more. As a trusted name in payments, we partner with thousands of institutions to increase access to financial services and protect transactions for hundreds of millions of consumers and small businesses.
Positions located in Scottsdale, San Francisco, Chicago, or New York follow a hybrid work model to allow for a more collaborative working environment.
Candidates responding to this posting must independently possess the eligibility to work in the United States, for any employer, at the date of hire. This position is ineligible for employment Visa sponsorship.
Overall Purpose
The Accounts Payable Administrator will process the day-to-day accounts payable documents for three subsidiaries. This team member will process vendor invoices, initiate weekly check runs in accordance with the Company's policies and procedures, resolve invoicing issues, and maintain strong relationships with both our internal team members and external vendors. The AP team serves as key members of the accounting group to assist and inform other departments within the company.
Essential Functions
Process invoices and check requests for payment via Great Plains accounts payable module
Responsible for the ACH and wire processing functions
Ensure accurate General Ledger coding
Initiate and prepare weekly check runs
Maintain accurate and current AP aging reports, records and files
Help prepare analysis of AP accounts, as required
Maintain vendor relationships to resolve any discrepancies
Preparation of monthly sales and use tax returns
Ensure adherence to and communicate AP policies and procedures
Responsible for annual 1099 processing
Responsible for expense reimbursement through Concur and Wells Fargo PCard system
Maintains accounting ledgers by verifying and posting account transactions
Verifies monthly payments by reconciling monthly statements and related transactions
Assists in monthly closings
Responsible for certain month-end operating expense accruals
Setup new vendors and maintain vendor accounts
Identify and implement opportunities for process automation
Maintain accounts payable system to ensure that all vendors are paid in accordance with the terms stated on invoices
Review all purchase orders and invoices for appropriate approval and support, and process in a timely fashion
Match all invoices with their respective purchase orders and receiving reports, ensuring that all invoices are received and the calculated amounts are current
Support the company's commitment to protect the integrity and confidentiality of systems and data
Minimum Qualifications
Associate degree in accounting or five years of equivalent accounts payable work experience
Working knowledge of accounts payable software applications
Strong data entry, analytical, problem solving and organizational skills
Ability to understand and apply basic accounting principles relating to accounts payable
Must be proficient in MS Office applications
A strong work ethic and positive attitude, with excellent customer service and interpersonal skills
Ability to analyze and evaluate procedures and work processes and to exercise appropriate judgment in establishing priorities, processes and work methods
Strong sense of propriety concerning confidential matters
Ability to work in a high volume fast paced environment; the ability to work independently and in a team environment
Preferred Qualifications
Bachelor's degree in accounting, business, finance or related field
Experience with MS Great Plains Accounts Payable module
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow instructions and perform other related duties as assigned by their supervisor.
Physical Requirements
Working conditions consist of a normal office environment. Work is primarily sedentary and requires extensive use of a computer and involves sitting for periods of approximately four hours. Work may require occasional standing, walking, kneeling and reaching. Must be able to lift 10 pounds occasionally and/or negligible amount of force frequently. Requires visual acuity and dexterity to view, prepare, and manipulate documents and office equipment including personal computers. Requires the ability to communicate with internal and/or external customers.
Employee must be able to perform essential functions and physical requirements of position with or without reasonable accommodation.
The pay scale for this position in:
Phoenix, AZ in USD per year is: $26/ hr - $27/ hr ($54,080 - $56,160).
This pay scale is subject to change and is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any specific candidate, which is always dependent on legitimate factors considered at the time of job offer. Early Warning Services takes into consideration a variety of factors when determining a competitive salary offer, including, but not limited to, the job scope, market rates and geographic location of a position, candidate's education, experience, training, and specialized skills or certification(s) in relation to the job requirements and compared with internal equity (peers). The business actively supports and reviews wage equity to ensure that pay decisions are not based on gender, race, national origin, or any other protected classes.
Additionally, candidates are eligible for a discretionary bonus, and benefits.
Some of the Ways We Prioritize Your Health and Happiness
- Competitive medical (PPO/HDHP), dental, and vision plans as well as company contributions to your Health Savings Account (HSA) or pre-tax savings through flexible spending accounts (FSA) for commuting, health & dependent care expenses.
- Featuring a 100% Company Safe Harbor Match on your first 6% deferral immediately upon eligibility.
12 weeks of Paid Parental Leave
Maven Family Planning - provides support through your Parenting journey including egg freezing, fertility, adoption, surrogacy, pregnancy, postpartum, early pediatrics, and returning to work.
And SO much more! We continue to enhance our program, so be sure to check our Benefits page here for the latest. Our team can share more during the interview process!
Early Warning Services, LLC ("Early Warning") considers for employment, hires, retains and promotes qualified candidates on the basis of ability, potential, and valid qualifications without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote equal employment opportunity and affirmative action, in accordance with all applicable federal, state, and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our employees.
Early Warning Services, LLC