Accounts Payable, Accounts Receivable, Receptionist

Benefits:

• Dental insurance

• Health insurance

• Vision insurance

Position Title: Administrative Assistant/Accounting Clerk

Responsibilities

Receptionist Tasks

1.Answer phone

2.Pickup mail from Post Office and distribute to appropriate employees

3.Greet and Assist Walk-ins

Administrative Assistant Tasks

1.Schedule Hotel Reservations for Managers (

2.Purchase office supplies

3.Order supplies for Postage Machine, Both Copiers, all Printers, and Fax Machine

4.Assist Sales Team with Proposal Binders

5.Assist employees with check stubs

6.Express Time daily reports for Managers

7.Maintain SM Vehicle mechanical Spreadsheet

8.Maintain Employee Door Access and Alarm Code spreadsheet

9.Request Certificate of Insurance

10. Send W-9 Forms to Customers

Accounts Payable Tasks

1.Post All Vendor AP Invoices in Sage

a. Print and mail AP (Accounts Payable) checks

b. Print AP Aged Invoice Report.

c. Give AP Aged Invoice Report and posted for review and approval.

d. Print checks for all approved invoices in Sage.

e. File Invoices and check stubs in AP File Folders

2.Print and distribute Employee Expense Checks

3.Post Invoices paid by ACH in Sage by the end of each month.

4.Distribute Capital One Charges to Managers

5.Collect and reconcile receipts for manager's Capital One Charges

6.Print check as requested.

7.Printer Manager Bonus checks

Accounts Receivable Tasks

1.One Time Billing AR (Accounts Receivable) Invoices for Ray and Sales Team:

2.File Invoices

3.File Cushman & Wakefield invoices separately

4.Respond to questions about invoices.

5.Revise / Correct invoices as necessary.

6.Maintain Customer Work Orders, Purchase Orders, etc.

Computer / Phone Liaison Tasks

1.Maintain Email List of employees

2.Maintain Microsoft Seats/Licenses list by Employee

3.Assist with general computer problems and coordinate with vendor when assistance is required.

4.Maintain computer hardware purchases.

5.Maintain phone system and coordinate with vendor when needed

7.Maintain the Fuse Phone Portal