Accounts Payable Accounting Tech III (Bu)

About Parks and Recreation:

Seattle Parks and Recreation (SPR) is a national leader and innovator in the services and programs we provide to our residents who enjoy our public spaces such as parks, community centers, specialty gardens and swimming pools. Our mission is providing welcoming and safe opportunities to play, learn, contemplate, and build community and promote responsible stewardship of the land. We promote healthy people, a healthy environment, and strong communities. Delivering excellent customer service to each visitor and participant is a core value.

Our commitment: SPR commits to Our City Values, Workplace Expectations, and Racial Equity and Social Justice as core principles that guide our work. We support and hold ourselves accountable by striving to eliminate barriers to access and provide employees with equitable opportunities for professional growth and advancement.

About Finance & Administrative Services Division:

The Finance & Admin Services Division is part of the Policy & Finance Branch of SPR, and provides financial, contract, fleet, and business service center oversight and support for the entire Seattle Parks and Recreation Department.  It also manages Athletic and Event Scheduling. 

About the Position:

Seattle Parks and Recreation?has an exciting opportunity for an Accounts Payable Tech III to join our Accounts Payable team.  We are seeking an individual with professionalism and integrity, along with a great attitude, excellent customer service skills, and experience in accounting.

This position reports to the Revenue and Accounts Payable Supervisor.

• Review and match PO invoices for payment; check for proper authorizations and coding.

• Enter and process accounts payable invoices including equipment on lease, utilities, stipend, refund and monthly, quarterly of government tax payments in the City's accounting system: PeopleSoft.

• Provide guidance to staff on travel/training policies and process travel and training request and expense claim forms. Update/Maintain travel/training log and track/reconcile cash advances related to travel.

• Enter new or update vendor names and data, monitor discount opportunities, schedule payments, process stop-payments and resolve payment issues.

• Verify vendor accounts by reconciling monthly statements, research and correct discrepancies and outstanding invoices.

• Lead Acct Tech II work to perform at or above metric goals

• File source documents and maintain accounts payable files.

• Provide outstanding service to vendors and internal constituents.

• Collaborate with colleagues to solve problems and follow up on all outstanding issues on a timely basis.

• Perform other related duties as assigned.

Minimum Required Qualifications:

Requires three years of previous accounting and/or bookkeeping experience or one year work experience as an Accounting Technician II (or a combination of education/experience/training which provides an equivalent background required to perform the work of the class).

Most successful candidates will demonstrate:

• Two years of account payable experience.

• People Soft Accounts Payable module experience or other similar enterprise accounting software.

• Microsoft Office Suite experience with more emphasis on Excel (VLOOKUP, Macros, etc.)

• Ability to interpret and apply policies and procedures to work duties.

• Extensive accounting experience in a governmental environment, and an understanding of government infrastructure.

• Customer support experience (Internal and external customers, Vendor Relation Management, Purchasing, Invoice Dispute, etc.)

• Excellent written and oral communication skills.

To be considered for this position, please completely fill out the application form, supplemental questions and also upload a recent PDF copy of your resume along with a cover letter describing your qualifications and interest in this position.

Note: The successful candidate will be asked to avoid scheduling time off during month end and year-end closing deadlines.

SPR's Core Competencies are:

Accountability & Action: Holding yourself accountable for achieving goals, completing tasks, and delivering quality work. Demonstrating thoughtful initiative in actions and decision-making, and promoting high quality standards.

Equity and Inclusion: Supporting the goals of the Race and Social Justice Initiative and the City's commitment to workforce equity.

Communication: Sharing and exchanging information and ideas with people in a variety of ways to help them understand and remember the information.

Service: An ongoing commitment to base decisions and actions on the needs and priorities of the City.

Teamwork: Participating as an engaged member of a team to achieve group goals. Effectively working with internal and external people to complete tasks and achieve work group goals.

The full salary range for this position is $35.18 - 39.47 per hour.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans