Accounts Payable Accountant (5244 - Accountant III - Financial Operations Division)

OPEN UNTIL FILLED

Salary Grade: 15  

The Pima County Department of Finance and Risk Management is looking for an adaptable, motivated, and skilled professional to join our Accounts Payable team as a Principal Accountant. The successful candidate will work collaboratively to ensure the accurate and

timely disbursements of vendor payments consistent with regulatory requirements and contractual obligations. 

Duties include

• Preparing monthly Transaction Privilege Tax-Sales and Use returns, assisting in 1099 form generation and filing, and approving accounts.
• Payable transactions within the general ledger system, and assisting vendors or fellow County employees regarding.
• Issues related to payment processing. 

If you are a detail-oriented individual with a passion for learning, growth, and customer service please consider applying for our team. 

The first review of applications will be on 10/18/2024.    

(Work assignments may vary depending upon the department's needs and will be communicated to the applicant or incumbent by the supervisor.)

Participates in the preparation of interim and annual financial statements and other financial reports for the County or Treasurer's Office;

Prepares year-end working trial balances and other supporting accounting schedules and documents;

Provides technical assistance as needed to the Auditor General staff.

Collects, analyzes, and balances financial and statistical data for all funds;

Reviews and analyzes accounting transactions, validates account coding, and maintains accounting records.

Reviews, analyzes, balances, and reconciles accounting activities for the County or Treasurer's Office;

Prepares accounting operating procedures and detailed flow charts;

Provides operational advice and training on the use of the County's or Treasurer's Office automated financial system to departmental users.

Monitors the recording of financial information in the general ledger system to ensure data conforms to generally accepted accounting principles and established procedures;

Implements changes to legislation enacted by the local, state, or federal government, e.g., IRS codes, wage and hour laws, state sales taxes, etc.

Prepares data for monthly, quarterly, or annual reports, e.g., 941, sale tax, W-2's, 1099's, etc.

Prepares audit worksheets, schedules, reports, statistical data, and all supporting documentation to be used in compiling the annual financial report for the County or Treasurer's Office;

Reviews, analyzes, and generates reports from the County's or Treasurer's Office automated financial systems;

Provides centralized billing and collection services for County departments or Treasurer's Office;

Evaluates impact of requested or mandated changes to the County's or Treasurer's Office automated financial systems, researches the feasibility of requests, and makes recommendations for improvements;

Develops detailed specifications regarding changes to accounting transactions needed for automated interfaces;

Monitors transactions related to cash, property tax, LGIP statement, interest accumulation, etc. in connection with the Treasurer's Office;

Provides cash management for federal grant programs;

Provides technical assistance and education related to IRS regulation, wage and hour laws, GAAP, etc., to other department personnel.

KNOWLEDGE & SKILLS:

Knowledge of:

general governmental accounting principles, pronouncements, practices, and methods to include GAAP, GASB, etc.;

financial accounting, internal reporting, and statement preparation;

applicable governmental regulations to include IRS codes, wage and hour laws, OMB circulars, etc.;

applications, procedures, and flow techniques of automated financial systems;

training methods and procedures;

principles and techniques for data collection, report writing, and data analysis;

applications of management information systems to automated financial systems.

Skill in:

applying accounting principles to the preparation of financial statements and fund accounting;

analyzing, interpreting, and reconciling accounting data;

identifying problem areas and recommending revisions and improvements;

preparing accurate and complete financial reports from accounting records and information systems;

communicating effectively, both orally and in writing;

examining major accounting systems for operational efficiency and making recommendations for modification;

researching and interpreting authoritative accounting sources or local, state, and federal laws and regulations and applying results to area of assignment;

understanding legal terminology as it pertains to contracts, wage assignments, tax levies, etc.

(1) A Bachelor's degree from an accredited college or university with a major in accounting, finance, economics, public or business administration, or a closely related field as defined by the appointing authority at the time of recruitment and two years of professional level experience in accounting, budgeting, auditing, financial analysis or financial management.

(Additional relevant education from an accredited college or university and/or experience may be substituted.) (A CPA designation may substitute for one year of required experience.)

OR:

(2) Two years of experience with Pima County as an Accountant-Senior, Finance Analyst- Senior, Grant Accountant and Compliance Specialist, Finance Operations Specialist-Central Finance, Internal Auditor I, or Finance Accountant- Principal.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Minimum three (3) years of experience working in an automated enterprise-level accounting software system (i.e. Oracle, SAP, Advantage, Workday, etc.) with a focus on accounts payable.  
• Minimum two (2) years of experience researching data to create, process, and file 1099 returns with the Internal Revenue Service (IRS). 
• Minimum two (2) years of experience preparing Transaction Privilege Tax-Sales and Use returns. 
• Minimum two (2) years of customer service experience while working within a team.  
• Minimum two (2) years of experience using Outlook, Excel (specifically formulas, pivot tables, power query), and Adobe. 

Selection Procedure: 

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.