Accounts Clerk Specialist, Grade D

About Hofstra

Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position Title Accounts Clerk Specialist, Grade D Position Number 899550 School/Division Facilities and Operations Department Full-Time or Part-Time Full-Time Description

Reporting to the Information Systems Manager, Physical Plant, the Accounts Clerk Specialist will provide bookkeeping support to the Facilities and Operations department.

Responsibilities include, but are not limited to:

• Assists with facilitating work order requests including, answering incoming work request calls, processing work requests, entering requests into the work order system and dispatching.

• Facilitates key requests including, entering the work order system, following up with recipients when keys are ready, utilizing the key tracking system to record key distribution and recipient signatures, and maintaining files.

• Assists in the maintenance of open and closed work order files.

• Assists with contacting vendors to facilitate repairs, as directed by trades personnel and/or administrators.

• Acts as liaison between departments for inquiries concerning work requests.

• Produces reports for manager upon request.

• Handles reception desk duties.

• Assists with training of student aides.

• Provides coverage for secretary when needed.

• Backups up other work control group staff when needed.

• May perform other assigned duties not specifically identified above but which require the same degree of skill and which are normally included with the above job description.

Hours: Monday through Friday 8am to 4pm.

Subject to bumping.

Qualifications

• Strong verbal and written communication skills required.

• Detailed oriented, organized, and ability to multitask efficiently.

• Ability and willingness to work collaboratively with other group members in a team environment and provide superior customer service in a fast-paced emergency response service organization.

• Proficiency with data entry using Microsoft Office products.

Preferred Qualifications

• Knowledge of maintenance work order systems and scheduling software preferred.

• Knowledge of Microsoft Access and Visio.

Special Instructions Deadline Open Until Filled Date Posted 09/19/2024 EEO Statement

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

Salary/Salary Range $40,925

Additional Information

Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.

• Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.