Accounting/Contracts Administration Speciailist

Are you looking for a place to leverage your accounting and administrative expertise while having a positive impact on the environment and your community?

Do you wish you could focus on the details while knowing that you’re making a meaningful contribution to global sustainability? If so, we’d like to hear from you!

We have an immediate opportunity and are seeking a highly skilled, friendly, detail-oriented accounting and administrative professional to join our team. As our new Accounting/Contract Administrator, you’ll be responsible for our Accounts Receivable, Accounts Payable, and Contract Administration functions, on a daily basis.

This will be an exceptional opportunity to have a significant impact during the growth of our company!

If you are the right person for this job, you will have a degree in Accounting, Business, or a related field OR an equivalent combination of work experience and training. You will have a four (4) year + track record of providing high-level Accounts Receivable/Accounts Payable and/or Contract Administration support at a small to mid-size company within a similar industry. It is essential that you have four or more years of experience with QuickBooks (preferred) or other accounting software. Prior experience with project management software would also be a plus. You may have also previously managed day-to-day Accounting or Contract Administration activities. You must have advanced proficiency with Microsoft Office products including Excel, Word, PowerPoint. You must possess excellent communication (both written and verbal).

Accounts Receivable and Accounts Payable:

• Onboard Executed Proposal to Quckbooks and Create Estimates
• Client Maintenance In QB
• Create and Send Detailed Invoices
• Oversee Payment Collection & Process Client Payments
• Scanning | Document Retention in Company Network
• Track and Process Bills for Payment
• Reconcile Monthly Statement and flag errors 
• Review Software Functionality Updates in QB or other Automated Systems; Train/Inform Management
• Project Professionalism, Customer Service, & Integrity with all things Client-facing

Contract Administration

• Maintain Company Network Files for Contracts & Proposals
• Manage DocuSign and the Execution of Contract Signatures
• Support & Monitor Contract Dashboard in Project Management Software
• Maintain contractual documentation/correspondence and collaborate with the program team to recommend and complete actions to ensure satisfactory program conformance.
• Work with business management team to closely monitor contract funding, contract performance, percentage use, and payments.
• Advise clients regarding contractual obligations, including interpretation of contract terms and conditions.
• Collaborate effectively with other inter-company functional groups during all phases of the contract lifecycle.
• Ability to effectively interface with client counterparts via email and telephone as appropriate.

Experience:

• Minimum of seven (to ten) years of experience
• Advanced level proficiency in Excel: Ability to build spreadsheets with formulas and work withing existing spreadsheets with formulas.
• Microsoft Suite: Outlook, Teams, Word Proficient
• Experience working in Quickbooks Online and/or Desktop
• Typing Speed: Minimum of 60 WPM
• DocuSign Experience Preferred
• Project Management Software Experience Preferred

Requirements: Valid Maryland Driver’s License with reliable transportation, COVID-19 Vaccination, Must be a Non-smoker

Candidate Qualities:

• Highly organized multi-tasker. Knows how to juggle multiple deadlines and platforms at once.
• High level of integrity and demonstrated professionalism.
• Experience handling proprietary information.
• Must be self-driven and enjoy completing tasks projects assigned efficiently and on time.
• Friendly with good demeanor in person and on the telephone. Comfortable making telephone calls and speaking with clients.