Accounting/Admin Assistant II - NRS - Boston
Boston, Massachusetts, United States
Accounting/Admin Assistant II - NRS - Boston
Reporting to the Manager of Audit and Accounting, the Administrative Assistant II is responsible for providing accounting and administrative support to the Blue Sky Outsourcing department.
The Administrative Accounting Assistant II is expected to model RELX core values by mirroring ones words with action fostering diversity and inclusion, valuing and respecting differences, demonstrating and inspiring high ethical standards and actions, showing greater concern for the well-being of others over self, honoring commitments and promises, and acting decisively.
Essential Job Functions: This job description indicates the general level and nature of work expected of the incumbent. It is not a comprehensive list of specific duties or activities associated with the position. The incumbent may be asked to perform other duties as assigned.
Checking the bank website for customer payments and matching them with their invoice as well as entering the payment information into Quickbooks.
Exporting and printing of all checks from Blue Sky Solution into Quickbooks for Blue Sky Administration staff, as well as maintaining the blank check inventory.
Generating reports from Quickbooks on a monthly basis and sending voided checks and deposit slips to the Finance department.
Generating the ACH file for our electronic filings.
Preparing invoices for all Private funds as well as verifying their payments.
Processing all company expenses for payment by assigning payment codes and obtaining approvals.
Assisting the Vice President with preparing service contracts and proposals.
Provide back up support to the Administrative Assistant I in answering the main phone number and transferring the calls to the correct staff member.
Provide back up support to the Administrative Assistant I opening, sorting, date-stamping all incoming mail (correspondence from the states) when necessary.
Learn the basics of Blue Sky Compliance to assist the staff when necessary.
Minimum Position Requirements:
Education and Experience :
Associates Degree in Business or Diploma/Certificate from Secretarial School, or comparable business experience.
Experience with bookkeeping or basic accounting principles.
A team player with outstanding interpersonal skills and strong communication skills.
Strong organizational skills with great attention to detail and a significantly high I care quotient .
Computer literate, with a strong aptitude in the Microsoft Office Suite, specifically with Word, Excel and Outlook. Basic understanding of Q/A function and development of test cases for both positive and negative results.
Organizational skills; verbal and written communication skills; attention to detail; able to manage competing priorities and to handle tight deadlines.
Makes good decisions based on a mixture of analysis, wisdom, experience and judgment. Quickly grasps the complexities of problems and uses sound analyses to identify solutions, foresee obstacles, and recognize opportunities for the organization. Encourages alternative approaches and new ideas; provides analysis and solutions to complex problems to others, as requested; brings strategic perspective to challenging situations, makes decisions based on organizations goals; identifies patterns and trends in complex data and uses those patterns to outline a path forward.
Results driven by doing everything possible to contribute to strategic goals, persisting in the face of obstacles, maintaining and communicating a clear vision of the desired results, holding self and other accountable for achieving results, leading or championing efforts to increase productivity and goal accomplishment throughout the organization.
Team orientation, customer focus, flexibility and adaptability, integrity and trust, organizational skills, attention to detail, good follow through, understanding and appreciation of regulatory functions and issues. Actively develops strong supportive and collaborative working relationships with others across all career levels, functions, cultural and organizational boundaries to achieve objectives. Gains the trust and respect of others by encouraging and enabling cooperation, resolving/addressing conflicts that effect performance, building and cultivating diverse teams, and actively seeks opportunities to work with others across the organization.
About Reed Business Information:
Reed Business Information (RBI) provides information, analytics and data to business professionals worldwide. Our strong global products and services hold market-leading positions across a wide range of industry sectors including banking, petrochemicals and aviation where we help customers make key strategic decisions every day. RBI is part of RELX Group plc, a world-leading provider of information solutions for professional customers across industries.
RBI General Benefits Package
401k match of 5%
18 Days Holiday
Paid Charity Days 2 days per year
Benefits start upon hire date
Excellent OTE & Competitive Salaries
RBI is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. If a qualified individual with a disability or disabled veteran needs a reasonable accommodation to use or access our online system, that individual should please contact . EEO is the Law at . EEO is the Law Supplement at