Accounting Technician

Position Details

Position Information

Department Accts Payable & Travel (QCU) Classification Title Accounting Technician Job Title Accounting Technician Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary

This recruitment will be used to fill one full-time Accounting Technician position for the Accounts Payable and Travel department at Oregon State University (OSU).

The Accounting Technician is a member of the Accounts Payable Department, within the Controller's Unit. Accounts Payable provides critical accounting services to the Oregon State University campus, including invoice entry, invoice approval, check run processing, tax reporting, vendor master file management, travel management, credit card administration, and payment remediation.

The incumbent supports the vendor master file operations within Accounts Payable. The Accounting Technician should possess excellent problem-solving skills to perform research and troubleshoot errors. This position will follow university internal controls to ensure the integrity of financial information, promote accountability, and prevent fraud. It is expected that this position will follow all processes, use applicable documents/guides and escalate issues if they arise with regard to internal controls.

The Controller's Unit has a deep commitment to and belief in the strength and value of diversity, equity, and inclusion, both throughout our team and as an intentional and active practice to advance the vision, mission and strategic efforts of the entire university. As a member of the Controller's Unit, the person in this position is expected to foster and promote the values of diversity, equity, and inclusion and demonstrate a commitment to inclusive excellence in their work.

To be successful in this role the incumbent must:

• Ensure high standards of accuracy and precision and be highly organized.

• Have the ability to think creatively and be highly driven and self-motivated.

• Be results oriented, with demonstrated ability to problem solve.

• Be articulate with excellent verbal and written communication skills.

• Have the ability to build and maintain collaborative relationships across a wide stakeholder group.

• Have the ability to prioritize workload and proactively manage expectations in relation to agreed deliverables, even when faced with competing priorities.

• Comply with all statutory obligations and plans and actions to ensure compliance.

• Comply with the systems and standards when dealing with internal and external customers.

• Be able to work independently with little direct supervision.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 cultural resource centers that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

40% VENDOR REGISTRATION SUPPORT:

Responsible for supporting vendor registration process. Regularly respond to inquiries from campus customers as well as external vendors. Provides professional service through phone and email for vendors that experience registration issues with OSU's electronic supplier portal. Uses established procedures to validate identity and legitimacy of requests. Review and approval of new vendor onboarding requests within vendor portal.

30% VENDOR RECORD MANAGEMENT

When vendors are unable to complete the standard online registration process. Performs regular maintenance on all proxy records such as address updates, contact changes, and other key business information updates to ensure completeness of data.

Reviews and approves completed vendor registrations submitted in the vendor portal. Review and approval process entails screening vendor data against, IRS Database, OFAC list, USPS, and Visual Compliance Database. Additional reviews are done to ensure data aligns with best practices such as legal name abbreviations, physical street address, and address formatting.

20% PAYMENT REMEDIATION:

Responds to requests from Payment Operations team within Accounts Payable to update vendor records when there are failed payments. Failed Payments are typically related to ACH issues or undeliverable checks.

10% STALE CHECK DUE DILLIGENCE

Works with Payment Operations team within Accounts Payable to update addresses for vendors who have unclaimed property that has become stale.

What We Require

12 quarter hours (8 semester hours) of Accounting courses AND one of the following: An Associates Degree in Accounting; OR One year of experience that includes entering, compiling and/or reporting financial information; OR An equivalent combination of education and experience. Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools.

What You Will Need

• Experience with large computerized record keeping and accounting systems.

• Strong organizational skills.

• Strong time management skills.

• Excellent attention to detail.

• Excellent written and verbal customer service skills.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• Experience in higher education environment.

• Experience working in Accounts Payable role.

• Experience maintaining vendor master file data.

• Experience using Jaggaer Total Supplier Manager.

• Demonstrable commitment to promoting and enhancing diversity.

Working Conditions / Work Schedule

Office environment. Pressure to meet deadlines. May involve overtime and continuous interruptions.

Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $17.24 Max Salary $25.24 Link to Position Description

https://jobs.oregonstate.edu/position_descriptions/113002

Posting Detail Information

Posting Number P04763CT Number of Vacancies 1 Anticipated Appointment Begin Date 05/15/2024 Anticipated Appointment End Date Posting Date 04/10/2024 Full Consideration Date Closing Date 04/30/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants

The closing date has been extended in order to expand the original applicant pool.

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact: Lane Byrnes at lane.byrnes@oregonstate.edu

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at employee.relations@oregonstate.edu.

All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed.

Supplemental Questions