Accounting Technician III - Vouchering Technician - Hybrid Work Arrangements

Department Information

This position is open to current Colorado residents only.

Please note: This recruitment may be used to fill multiple vacancies.

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CDHSCareers

Description of Job

Remote Work/Hybrid: In office 2 days a week, Remote 3 days a week

1575 Sherman (Vouchering)

Please note: These working arrangements are subject to change.

About this Unit:

Central Accounting & Reporting provides fiscal management, accounting, financial reporting and cost accounting for the Department of Human Services at Downtown Denver District. This work unit serves to:

• Assure proper accounting for department-wide capital construction projects, fixed assets and leases control, nursing home operations, budget execution and oversight, accounts payable processes, Medicaid monitoring, facility maintenance fund and utility payment control, DYC trust fund reconciliation, cash deposits, and various cost allocations;

• Provide customer service, training, and mentoring to division personnel associated with accounting transactions and business processes;

• Assist division personnel in the development of sound internal controls and/or accounting management;

• Maintain the integrity of financial data in the State of Colorado's Financial Reporting System;

• Support and complete the fiscal year-end closing;

• Provide timely and accurate reports and related information to all external constituencies;

• Recommend and assist in the development and implementation of new policy/business processes;

• Ensure that financial reporting and business operations are processed in accordance with established CDHS policies and procedures, statutes, rules, regulations, GAAP, and applicable governmental accounting principles;

• Provide accountable financial information about the state and county indirect cost accumulations and allocations there of for the Department; and

• Assist Department management, the Office of the State Controller, federal government, county departments of human/social services, and others in need of indirect cost accumulation and allocation information in an efficient and timely manner.

About the Position/s:

Vouchering: The purpose of this position is to create and complete payment documents to pay vendor invoices, and complete other associated monthly processes revolving around invoice payments (expired checks, canceling checks, reissuing checks, payment research). The position is responsible to take steps to ensure these payments are made in a timely manner. This position is also responsible for reconciling vendor statements and maintaining electronic files of completed payment documents. This position is required to know and understand State of Colorado fiscal rules as well as Departmental rules regarding processing payments to vendors. The position must have the knowledge and ability to discover errors when reviewing documentation submitted by program when requesting payments to vendors. This position requires the ability to explain account payable procedures, rules and regulations to non-accounting personnel.

Summary of Duties:

Payment Request Processing

Receive vendor invoices and supporting documents to create payment documents. Use judgment in determining which payment document needs to be created. Contact departmental personnel regarding any problems that may occur in processing various vouchers such as missing documentation or invalid coding. Communicate with the appropriate program accountants regarding any problems with appropriation or budget issues. Modify payment documents as requested by program accountants, and monitor rejected payment documents to facilitate timely payment. Understand and interpret State, Departmental, and program rules and regulations. This position may be tasked with processing travel reimbursement requests in accordance with the department's travel policy.

Automated Document Submission Upload Processing

Receive requests from departmental personnel to process multiple payments via the automated document submission process. Use judgment in determining which spreadsheet is appropriate. Fill in the spreadsheet, reviewing it to ensure accuracy. After uploading the documents, review them for errors and attach the documentation to each GAX or IN. Communicate with the appropriate program accountants if unable to resolve errors. Once the documents are pending/submitted, notify the appropriate program accountants that these documents are ready for approval. Understand and interpret State, Departmental, and program rules and regulations.

Organizing Daily Payment Requests

Review the shared email inbox throughout the day, identifying payment requests that are ready to be processed, or need further review. Organize emails into daily folders, working on a first-in, first-out basis. Use judgment in determining the most efficient way to process the payment requests, by grouping them together for uploading, or by entering them individually. Communicate with others in the vouchering staff to determine the best approach, as needed. Understand and interpret State, Departmental, and program rules and regulations.

Reporting

Run reports from the system related to the vouchering processes to monitor status and initiate processes as needed.

Run Document Catalog reports from InfoAdvantage, to track progress of payments that have been submitted, rejected and finalized every week. Run BATJOBS and DISRQ reports to identify payments that were not released after the payment document was finalized, and bring this information to the supervisor's attention. Run VEND reports to assist with analyzing 1099 information for CDHS vendors.

Other Duties

Other duties may be assigned such as, but not limited to: researching payments not received by vendors; responding to vendor inquiries regarding payments received but not easily identified; and contacting the CORE help desk to resolve error messages that are delaying payments.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Option 1 (Minimum Qualifications)

• Three (3) years of relevant experience in data entry, AP, AR, processing data, organizing data using excel or google

• Please note: This experience must be clearly documented on your application and the supplemental questions must be answered.

Option 2 (Substitutions)

• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years

Conditions of Employment:

• Standard Background

• Name check, TRAILS, CMS and JBITS

• Shift Work

• Explain: This position might be required to work shifts

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant's prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information:

Supplemental Information

How to Apply

The Assessment Process

For additional recruiting questions, please contact Jessica.stroman@state.co.us

(Benefits Section

• For Permanent Positions Only)

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• BenefitHub state employee discount program

• Employee Wellness program MotivateMe

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

• Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs.

Our Values:

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~

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