Texas Health & Human Services Commission Harlingen , TX 78551
Posted Yesterday
Under the supervision of the Deputy Regional Director (DRD) and coordinates work with Budget Analyst with moderate latitude for the use of initiative and independent judgment. Responsible for audit; monitoring and reporting regional financial data; consulting with management and staff on regional financial matters; Records Management/Open Records Coordinator. Responsible for preparing monthly and quarterly time reports. Responsible for Procurement Requests and merchandise receiving reports. Works closely with Regional Administration on special projects as needed. Main backup to switchboard, secondary backup to warehouse. Texas Department of Public Safety (DPS) and safely operates either a state owned vehicle or personal vehicle to conduct state business in accordance with DSHS Policy OS-3901, Fleet Operations and Management & Procedures, and Texas motor vehicle, traffic and driving licensing law. Employee must have a valid Class C Texas driver's license or equivalent license from another state. Employee actively participates and/or serves in a supporting role to meet the agency's obligation for disaster response and/or recovery or Continuity of Operations (COOP) activation in accordance with DSHS Policy OS-3003. Essential Job Functions:
(40%) PURCHASING - Requisitions: Prepares and enters all requisitions for Region 11 in accordance with established CAPPS Financial policies and procedures for ordering of goods and services.
(10%) PURCHASING-Procurement Card: May be assigned a procurement card to pay for authorized, acceptable purchases of goods or services. Must maintain strict compliance with all state and federal laws, rules and regulations governing procurement and accounting functions.
(30%) REVENUE: Accounts for all HSR incoming revenue such as clinic co-payments and fees, rabies biological fees and animal control training and manual fees. Provides guidance/training on receipting and reporting to staff who collect fees.
(20%) OTHER DUTIES:
Knowledge of generally accepted accounting principles and procedures affecting maintenance of accounting records and automated accounting systems.
Knowledge of accounting/leave record keeping software programs.
Knowledge of computer software-word, excel, outlook.
Knowledge of State of Texas record retention program guidelines.
Knowledge of basic human resource management practices and theories
Knowledge of contracts and contract monitoring.
Knowledge of State of Texas purchasing bid process.
Ability to interpret and apply accounting theory to difficult or complex transactions.
Ability to work accurately with numerical detail.
Ability to analyze, consolidate and interpret accounting data. Registration or Licensure Requirements:
Initial Selection Criteria:
Must have High School diploma or GED equivalent
Must be able to speak English and Spanish fluently.
5 years in Secretarial or Administrative Support
Experience in oral and written communication.
Experience in using the computer programs, e.g. WORD, Power Point, Microsoft Outlook and Excel..
Experience in purchasing and/or entering requisitions
Additional Information:
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form- Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
MOS Code:
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 36B, LS, SK, 3432, 6F0X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form- Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
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