Accounting Technician

Summary

The primary purpose of the accounting technician is the technical work of collecting, recording, and maintenance of general ledger accounts and subsidiary records in support of accountants, auditors, and financial officers. This position performs a variety of duties which includes four areas of responsibility: (1) Accounting Support, (2) Accounts Receivable Support, (3) Travel, and (4) Agent Cashier Support.

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Overview

• Accepting applications

• Open & closing dates

06/13/2024 to 06/27/2024

• Salary

$49,025 - $63,733 per year

• Pay scale & grade

GS 7

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Location

1 vacancy in the following location:

• Boise, ID 1 vacancy

• Remote job

No

• Telework eligible

No

• Travel Required

Not required

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

None

• Job family (Series)

0525 Accounting Technician

• Supervisory status

No

• Security clearance

Not Required

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Suitability/Fitness

• Announcement number

CBSV-12443873-24-SW

• Control number

795758600

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This job is open to

• Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Federal employees

• Competitive service

Current or former competitive service federal employees.

• Federal employees

• Excepted service

Current excepted service federal employees.

• Individuals with disabilities

• Land & base management

Certain current or former term or temporary federal employees of a land or base management agency.

• Military spouses

• Peace Corps & AmeriCorps Vista

• Special authorities

Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

• Veterans

Clarification from the agency

Special authorities include: Former overseas employees and foreign service employees. Clarification for these authorities is provided in the questionnaire.

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Duties

Major Duties include but is not limited to:

• Performs clerical, assistant, or technician level work in support of a budget, accounting, auditing, fiscal and financial management function

• Performs budget administration support, financial systems support, cash processing, and accounting technician work

• Examines, verifies, and maintains financial accounts and accounting data and classifies accounting transactions including the verification of the accuracy and completeness of the accounting data across multiple appropriations

• Responsible for the maintenance, auditing, and reconciliation of the general and subsidiary ledger accounts, for the preparation of accurate and timely reports, and for the control of funds

• Researches, interprets, and verifies which appropriation and general ledger accounts a document and subsequent accounting transactions will affect

• Prepares reconciliations of the general ledger to subsidiary accounts, accruals, adjusting journal entries, accounting reports and special reports

• Maintains control of receipts and disbursements

• Ensures the timely preparation of reports for Department of Treasury, VA Headquarters, and local management

• Receives and analyzes various types of documents to determine propriety, validity, budget, expenditure limitation, completeness, and correctness of accounting data

• Reviews and classifies many types of financial transactions involving the operations of the Medical Center including journalizing corrective actions for erroneous conditions

• Documents financial transactions to assure a proper audit trail

• Monitors and makes input to current vendor file so that vendors may be paid promptly

• Compiles and verifies data, frequently developing worksheets to improve the accuracy and completeness of information

• Coordinates, reviews, audits and reconciles government travel, convenience check, purchase card, and other transactions

• Inspects purchase orders and requisitions and all financial components making corrections when necessary

• Completes tasks associated with the recovery of receivables such as payments made in error, overpayments made to vendors or benefit recipients, items rejected and returned, returned of authorized advances, and other alternative streams of revenue

• Manages new bills of collection needing audit or possible return to the initiating service

• Prepare write-offs and waiver request in compliance with Debt Collection Manual Procedures

• Makes suggestions to management regarding more efficient work methods

• Notifies and advises management in a timely manner of situations needing immediate action or potential problems related to the billing and revenue activities

• Develops a positive working relationship with appropriate government agencies, co- workers, clinical and administrative staff, veterans, program officials and other private industry vendors

• Responsible for written correspondence prepared by the non-health care debt program, ensuring accuracy, professional appearance and appropriate protocol is met before submitting for appropriate higher-level approval and signature

• Traces and resolves discrepancies

• Incumbent will perform a complete verification of the cash accountability and undeposited collections

• Verifies accountability for the overall cash advance daily by preparation of a replenishment voucher to ensure there is an adequate supply of cash to meet legislated disbursements

• Examines all remittances for omissions and discrepancies before any deposits can occur and take the necessary steps to resolve any problems that would preclude the timely processing of fund deposits

• Reviews vouchers for reimbursement of beneficiary travel expenses (mileage reimbursement) provided to veterans to and from the medical facility

• Other duties as assigned

Work Schedule: Monday

• Friday, 8:00 am

• 4:30 pm

Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position

Position Description/PD#: Accounting Technician/PD60690A

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report: Not required

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job

• Selective Service Registration is required for males born after 12/31/1959

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 06/27/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

• GS-7 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Makes suggestions to management regarding more efficient work methods; Notifies and advises management in a timely manner of situations needing immediate action or potential problems related to the billing and revenue activities; Develops a positive working relationship with appropriate agencies, co- workers, clinical and administrative staff, customers, program officials and other private industry vendors; Takes the initiative to establish contacts that are beneficial to the success of the program and reflect favorable on the medical center; Coordinates, reviews, audits and reconciles travel, convenience check, purchase card, and other transactions; Reviews and analyzes reports, classifies errors, takes corrective action to balance reports, verifies corrected copy and determines the source of processing deficiencies and recommends corrective procedures; Determines all transactions are properly processed and that total activity agrees with predetermined control totals. NOTE: Experience must be fully documented on your resume and must include job title, duties, month & year starting and ending dates AND hours worked per week.

You will be rated on the following Competencies for this position:

• Attention to Detail

• Customer Service (Clerical/Technical)

• Process Control

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is principally sedentary, in a highly automated environment. It is usually accomplished while seated at a desk or table. Some work may require walking in an office

or warehouse setting. Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences. Incumbent may be required to carry small file boxes into storage, lift a cash box, carry light items or drive a motor vehicle. Typical safety precautions, such as pulling file drawers, dropping equipment, etc., are to be observed. Electrical safety precautions must be observed in working around computers.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Additional information

Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

This job opportunity announcement may be used to fill additional vacancies.

Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Resume Reminder

• Your resume must include the following information for each job listed:

Job title

Duties (be as detailed as possible)

Month & year start/end dates (e.g. June 2007 to April 2008)

Full-time or part-time status (include hours worked per week)

Salary/Rank etc.

Series and Grade, if applicable, for all Federal positions you have held

References, current or recent supervisor

Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications to ensure you receive appropriate consideration. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.