The City of Irvine seeks a skilled Accounting Technician that will serve as a liaison between the City, vendors, customers, and staff regarding invoices.
Using a variety of computer software systems, the Accounting Technician will process Accounts Payable and/or Accounts Receivableinvoices; petty cash and business expense reimbursements; warrant requisitions; and generate bank transmission files and warrant registers.
Reporting to the Supervisor of Accounting Services, the Accounting Technician will also update the City's vendor master database, resolve vendor problems and research questions.
The ideal candidate for this position will provide excellent customer service,demonstrate strong attention to detail, and be a team player.
The Accounting Technician should possess strong technical skills andhave experience working with various software systems in order toanalyze data and conduct research.
This person should also have excellent communication, accountability, and organizational skills.
Essential Duties and Responsibilities The following duties are normal for this classification.
These are not to be construed as exclusive or all-inclusive.
Other duties may be required and assigned.
Processes Accounts Payable and/or Accounts Receivable invoices, verifies authorization signature, andbalances weekly totals.
Verifies accuracy of invoices and related supporting documents.
Inputs and edits vendor/customer invoices, Capital Improvement Project (CIP) billings and utility billings.
Verifies batch edits for accuracy, reconciles and posts batch edit reports.
Researches and matches vendor invoices to receiving documents for payment.
Reviews, prints, and processes warrant requisitions.
Ensure accounts are coded correctly and recorded.
Performs City cashiering functions, including reconciling citywide revenues activity and preparation of centralized bank deposits.
Accepts money from the public and internal customers, processes and posts revenue/payments, completes cash receipts, and inputs into database.Reviews, audits and prepares daily bank deposits.Maintains petty cash accounts.
Audits, disburses, and prepares reimbursement documents for petty cash.
Prints checks, remits payments, balances and distributes check registers.
Audits check copies for errors and appropriate back-up.
Designates and marks checks for mailing, pick-up, or early release.
Matches supporting documentation with checks to validate check issuance.
Acts as liaison between the City and its vendors/customers.
Obtains information from vendors/customers regarding statements and invoices.
Provides informationregarding payments and related issues.
Researches questions and resolves problems.
Provides information to city employees regarding accounts payable, accounts receivable, and billing.
May collect and process fees and charges, and issue receipts.
Processes monthly journal entries.
Processes and reconciles capital lease entries and amortization schedules.
Reviews and distributesaging reports.
Allocates telephone expenses.
Reconciles citywide office supply statements.
Inputs internal expense reports and tuition reimbursement forms.
Assists in the preparation, reconciliation, and proofreading of financial statements, footnotes, supplementary and statistical schedules.
Provides backup to other Accounting Technicians and Senior Accounting Technicianpositions.
Maintains mailing lists and prepares bulk mailings.
Opens, stamps, and distributes in-coming mail.
Sorts and files documents, records, forms, correspondence, purchase orders, and checks.
Enters, retrieves, and maintains data on a variety of databases andspreadsheet applications.
Prepares and provides financial charts, graphs, information, statistical reports, and statements as requested.
Maintains knowledge of City policies; financial, record-keeping principles, practices, and terminology; basic governmental accounting principles and procedures; and City-used automated information systems.
Minimum Training and Experience Required to Perform Essential Job Functions Associate's degree in accounting and two years ofexperience in accounting or bookkeeping, or any combination of education and experience that provides equivalent knowledge, skills, and abilities.Knowledge of computerized spreadsheet applications required.
Supplemental Information CITY OF IRVINE The City of Irvine is located 40 miles southeast of Los Angeles and six miles from the ocean in Orange County, California.
Irvine encompasses more than 66 square miles and has a current residential population of more than 267,000.
Incorporated in 1971, Irvine is recognized as one of America's safest and most successful master-planned urban communities.
Top-rated educational institutions, an enterprising business atmosphere, state-of-the-art transportation programs and systems, sound environmental stewardship, and respect for diversity all contribute to Irvine's enviable quality of life.
The City is ideally located adjacent to John Wayne/Orange County Airport and close to many of Southern California's largest tourist attractions, numerous resorts, and some of the state's finest beaches.
Irvine has also been recognized as one of America's Best Places to Live, according to Money Magazine.
The City of Irvine also has the distinction of being one of the safest cities in the United States with a population of more than 100,000, based upon FBI statistics on violent crime.
The City employs over 800 full-time and more than 700 part-time personnel and has an operating budget of $199.7 million.
The Irvine community features an array of entertainment and recreational opportunities, parks and open space, a nationally recognized school district, a vibrant business environment, and an exceptional quality of life that makes it one of the most desirable cities in which to live and work.
THE DEPARTMENT Administrative Services The Administrative Services Department is comprised of Human Resources, Fiscal Services, Budget & Strategic Business Planning, Administration, and Information Services, which account for an annual budget of more than $9.1 million and a total staffing of more than 61 fulltime employees.
Under the direction and guidance of the Director of Administrative Services, Department staff support and maximize the operating departments' ability to deliver high quality services to the community by providing human resources, risk management, accounting, investments, treasury, payroll, information technology, budget and strategic planning, contract management, and purchasing services to the organization.
SELECTION PROCESS The selection process may include one or more of the following: application review and evaluation, performance test, online examination, written test, and/or oral interview examination.
Questions asked during the selection process are based on the knowledge and abilities required to successfully perform the job.
If you have a disability that requires accommodation during the selection process, please notify Human Resources at least 24 hours prior to the first phase of the selection process.
The successful candidate may be required to take and pass a post-offer medical examination, including drug screening, by a City physician to ensure their physical suitability to perform assigned duties.
In addition, the City of Irvine conducts a thorough background investigation prior to appointment.
This recruitment will establish an eligibility list to fill future vacancies in this classification.
This recruitment may also be used to fill positions in similar and/or lower classifications within the organization.
The City of Irvine is an Equal Opportunity Employer.
In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Closing Date/Time: 10/1/2018 5:00 PM Pacific
City Of Irvine