Accounting Tech III - Office Of Public Health

This position is responsible for the day-to-day processing of the department's payroll, accounts payable and receivable, invoices, and other financial records. Primary duties include tracking accounts, evaluating bookkeeping procedures, tracking, and processing State and Federal grants to ensure accuracy of financial records.

• Organize accounting records such as pay registers, ledgers, and journal entries;

• Perform analysis of accounts for month-end and year-end reconciliation;

• Process, enter and reconcile invoices and payments;

• Prepare and submit State and Federal grant invoices;

• Accurate and timely processing of Accounts Payable process (AP) such as enter purchase requisitions, match purchase orders, invoices, and check disbursement;

• Process and manage Account Receivables process (AR) such as process user fees and record grant revenue;

• Resolve any discrepancies or issues;

• Ensure compliance with applicable laws and regulations;

• Assist other members of the Fiscal Team as needed.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school graduate with one (1) year experience as a Fiscal Assistant/Accounting Tech II; or a high school graduate with three (3) years of work involving the maintenance of fiscal or financial records, including one (1) year of responsible work involving the application of accounting or fiscal principles and practices; or one (1) year of experience and an Associate's Degree in accounting or business administration. 

KNOWLEDGE and SKILLS:

• Excellent math and bookkeeping skills; 

• Organizational ability to work with internal and external deadline and constraints;

• Excellent inter-personal, oral and written communication skills;

• Must project a professional demeanor at all times and work well as part of a team;

• Ability to prioritize and accurately complete all fiscal office tasks;

• Proficient in MS Office, databases, and financial/accounting software.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear.  The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.  The noise level in the work environment is usually moderate.