Accounting Supervisor For Accounting Department

CLASS TITLE: ACCOUNTING SUPERVISOR BASIC FUNCTION:

Plan, coordinate, supervise and perform complex functions related to the review, control and accountability of District income and expenditures; calculate and prepare State and federal records and reports; supervise and control assigned accounts and fiscal activities; train, supervise and evaluate the performance of assigned staff. REPRESENTATIVE DUTIES ( E equals essential duties): Plan, coordinate and supervise the activities of an assigned accounting clerical unit in the maintenance of complex records and systems and other activities related to District income and obligations; review, verify and account for expenditures of District funds including general and special funds. E Review and verify the activities, data and reports of subordinates and assist with the more difficult problems.

E Review payroll and benefit calculations prepared by staff to assure compliance with methods and procedures of payroll distribution; provide technical information related to payroll procedures and policies; advise staff of changes in payroll accounting functions. E Prepare monthly cash reconciliations and balance the County Office income; prepare abatement deposits; sign checks for student funds and prepare, review and approve journal entries; review general ledger to assure correct posting of transactions; identify and code federal and State checks as appropriate. E Prepare monthly and quarterly invoices and annual reports for federal and State special projects and grants; prepare a variety of journal entries for open purchase orders, account code corrections, maintenance agreements and fund and inter-fund transfers; create and prepare spreadsheets for indirect costs, carry-over dollars for special projects and District mail costs.

E Train, supervise and evaluate the performance of assigned staff; plan and assign work; provide technical supervision to staff to assure correct application of appropriate regulations, laws and guidelines; assist in the selection, discipline and other personnel matters according to established procedures. E Prepare periodic and special financial and statistical reports and State and federal reimbursement claims. E Review and analyze reports, records, financial statements, data processing detail and ledgers.

E Review and modify internal procedures of the unit; make recommendations on improvements to procedures and implement changes as necessary. Work with data processing to develop or modify programs to meet needs. Review and distribute expenditures to appropriate accounts; reconcile bank statements and other financial data.

Prepare summary reports of a complex nature requiring examination of supporting documents. Participate in year-end closing of accounts payable and receivable and District records. Perform related duties as assigned.

KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Accounting principles, procedures and terminology and their application to a variety of accounting transactions and problems.

General accounting, budget and business functions of a school district. Generally accepted accounting and auditing principles, practices and procedures. Applicable sections of the State Education Code and other applicable laws.

Techniques of utilizing related accounting clerical software. Preparation, maintenance, verification and processing of payroll records. Preparation of financial statements and comprehensive accounting reports.

Principles and practices of supervision and training. District organization, operations, policies and objectives. Interpersonal skills using tact, patience and courtesy.

ABILITY TO: Plan, coordinate, supervise and perform complex functions related to the review, control and accountability of District income and expenditures. Calculate and prepare State and federal records and reports.

Read, interpret and apply State, federal and District regulations. Prepare and analyze comprehensive accounting reports. Train, supervise and evaluate personnel.

Utilize accounting and auditing practices and terminology applicable to public sector accounting. Learn data processing procedure and their application to accounting and payroll systems. Process and record accounting transactions accurately.

Perform a variety of difficult financial work requiring the exercise of judgment in applying policies and regulations pertinent to assigned program. Establish and maintain cooperative and effective working relationships with others. EDUCATION AND EXPERIENCE:

Any combination equivalent to: college-level course work in accounting, statistics, mathematics or related field and five years increasingly responsible experience in financial and statistical record-keeping. WORKING CONDITIONS: ENVIRONMENT: Office environment.

PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer keyboard. Sitting for extended periods of time.

Bending at the waist, kneeling or crouching to file materials. Board Approved 12/12/00

Requirements / Qualifications

Requirements / Qualifications