University Of Tennessee Knoxville , TN 37902
Posted 6 days ago
Accounting Specialist
Retail, Hospitality, and Tourism Management
College of Education, Health, and Human Sciences
Market Range 05
Job Description:
The purpose of this position is to assist the Business Manager with fiscal, office operations, and data management responsibilities, and provide advanced administrative support in the Department of Retail, Hospitality & Tourism Management. Under the general direction of the Business Manager, this position supports the department's central operations by providing administrative support to the department (Department Head, Business Manager, Advising Coordinators, Graduate Assistants, and main office staff). This position will also provide direction and assistance to faculty and staff for fiscal compliance along with granting agency guidelines and will address questions and concerns in a timely manner.
Duties and Responsibilities:
Financial:
and internal transfer vouchers
Process departmental scholarships
Reconcile monthly financial ledgers for assigned accounts including state appropriated accounts, start-up accounts, seed accounts, endowed and
non-endowed gift accounts, income accounts, and research accounts
Manages new vendor creation and enters requisitions
Assists Business Manager with payroll reconciliation and post-award management and compliance
Interpret data for preparation, analysis, and submission of reports providing estimates, projections, and spending recommendations to the Business
Manager
Initiate and create asset records for equipment inventory
Prepares and submits facilities and equipment inventory
Manages gift card inventory; provides reports to Business Manager to ensure award compliance
Assist Business Manager with preparation of the annual fiscal year budget
Maintain and monitor travel budget
Procure office supplies and memberships using procurement card
Travel:
Creates and submits travel requests and travel expense reports
Creates guest travelers when needed for search candidates and other departmental guests
Implements departmental travel procedures, submits requests to the college for travel funding assistance
Maintains and manages individual travel budgets for all faculty, staff, and students who are eligible to travel throughout the fiscal year
Advises Department Head on travel funding used, to aid in decision making process for use of additional funds outside of the allotted budget
Coordinates travel for all guest travelers (search candidates, guest speakers, etc.)
Processes various travel reports to insure all reimbursements are processed and received, and to assist the traveler with any problems
throughout the process
Assist faculty, staff, and students with policies, procedures, and form completion throughout the travel process
Researches reasonably priced airline tickets and hotels for the department head and the department's guests (interview candidates, guest
speakers, etc.)
Operational Administration:
Supervise Federal Work Study students: schedules, payroll, work assignments
Maintains department head calendar
Record faculty meeting minutes
Assist Advising Coordinators with administrative tasks
Assist faculty, staff and search committees with coordinating meetings and space
Assists with facility related projects, and ensures RHTM office is maintained (clean, organized, etc.)
Assist new faculty, graduate assistants/associates, and staff members in learning department and university policies and procedures
Assist with other administrative duties as needed
Required Qualifications:
High School Diploma or GED
At least two years of office experience in a position that requires accounting skills.
Knowledge and mastery of standard accounting principles (GAAP)
Proficiency with common office and database software
Effective organizational, prioritization, and problem-solving skills
Strong written and verbal communication skills, and ability to communicate with multiple audiences
Ability to work independently and as a team player
Ability to adapt to changes that might occur in the office environment, and be able to work with deadlines
Ability to expand knowledge in needed areas such as learning new software programs
Proficient with spreadsheets and ability to compile data and generate reports
Ability to take initiative
Preferred Qualifications:
Bachelor's degree (Business, Accounting, or related field)
At least one year of experience with Banner and IRIS systems.
Knowledge of IRIS, Adobe Acrobat Professional, Banner, Argos, Admit, AdAstra, Marketplace
Knowledge of UT fiscal and human resources policies
Knowledge of Uniform Guidance
University Of Tennessee