Accounting Specialist (Supervisor) - Reannounced

Description

Please Note: This position requires working the front counter and back-end responsibilities. Applicants should read the entire duties section before applying.

Those who previously applied need not reapply to receive consideration.

This class works within broad policy and organizational guidelines and does independent planning and implementation, reporting progress of major activities through periodic conferences and meetings.

Duties

• Processes accounts payables and receivables for assigned accounts; communicates with vendors and County personnel/officials regarding invoices; resolves discrepancies and expedites the accounts payable process as necessary; generates accounts payable checks; and processes voided checks.

• Reviews and posts payments to appropriate accounts; verifies account balances.

• Manages Department of Motor Vehicle (DMV) decal inventory and accountability.

• Supports month-end and year-end in closing process.

• Maintains checkbook balances for County's operating and payroll bank accounts.

• Posts centralized collections receipts to general ledger; processes refund checks; and posts to general ledger.

• Verifies delinquent tax monthly allocation to revenues collected through centralized collections.

• Reviews and reports on the County's financial status as it relates to department operations.

• Coordinates with and assists external auditors in conducting independent audits.

• Collects and receipts a variety of County funds.

• Posts payments to appropriate accounts.

• Processes over and short account balances; processes and posts refunds to the general ledger.

• Prepares and makes bank deposits; reconciles bank statements and accounts.

• Prepares a variety of spreadsheets and related information for decision-making purposes; assists in the preparation of periodic and special financial reports as required by the County and other agencies.

• Unlocks office and opens the safe; ensures there is enough money in the money bag for daily transactions; scan checks into bank accounts; provides counter service answering questions; and completes related money transactions.

• Counts drawer; balances count; and prepares deposit for courier at the end of the day;

• Closes safe; locks and secures office at the end of the day.

• Processes State Treasurer checks; records federal and state aid for school districts; handles school district transfers for accounts payable and payroll; manages investment account, deposits and transfers as needed; maintains bond schedule and pays bonds when due; maintains delinquent land sale account; and processes check requests for Trust and Agency accounts as needed.

• Attends various staff, committee, Council and community meetings as required.

• Receives and responds to inquiries, concerns, complaints and requests for assistance from County employees, department heads, elected and appointed officials.

• Performs general administrative/clerical work as required including, but not limited to, preparing reports and correspondence, entering and retrieving computer data, copying and filing documents, reviewing mail and literature, etc.

• Attends training, workshops, conferences, etc., as necessary, to maintain job knowledge and skills.

• Performs other related job duties as assigned.

All County employees are considered public servants for the citizens of Dorchester County. When requested before, during, or after an emergency event, County employees are expected to work and serve the public in coping with the emergency.

Qualifications

VOCATIONAL/EDUCATIONAL PREPARATION:

Associate degree in accounting or bookkeeping with emphasis in bookkeeping, accounting or a closely related field.

SPECIAL CERTIFICATIONS AND LICENSES:

None.

EXPERIENCE REQUIREMENTS:

Requires a minimum of four (4) years of experience in an accounting related function.