Accounting Specialist

Description of Work

This Accounting Specialist is located in the Controller's Office with the North Carolina Department of Adult Correction. Position assists with the monthly processing of payroll for approximately 20,500 permanent employees.

Each month, numerous insurance coverage changes are processed and updated. The individual in this position must execute the assigned responsibilities exercising the highest degree of knowledge, experience and organizational skills possible. The monthly budget for the payroll expenditures for this agency is $121,000,000.00.

The agency's payroll is centralized within the Payroll Unit. The Department of Adult Correction uses the BEACON/HR system (SAP) maintained by the Office of the State Controller.

This position assists in directing and managing the affairs of the Payroll unit to ensure fiscal accountability and record keeping in all payroll related functions. This position in conjunction with the Payroll Director is responsible for receiving, analyzing and interpreting all transactions involving payroll and is responsible for creating the necessary files, both electronic and manual, to maintain documentation of those transactions for audit purposes.

The Accounting Specialist in conjunction with the Payroll Director must ensure that the Department's employees are compensated accurately and promptly for time worked, that their payroll deduction changes or additions are handled satisfactorily.

This position performs a significant amount of audit and review to enhance internal controls and minimize the risks of incorrect payments including review time error reports from OSC and overpayments. Position will oversee the review of SAP/BEACON time error reports and time eval reports, ensuring that Sections/Locations are sent the report for corrections and that follow-up with Sections/Locations is done.

Common errors involve leave without pay issues and special leave issues. Overpayments made to employees in error must be reimbursed to the Department. Overpayments are tracked in a WEB based system designed by the Department. When appropriate overpayments are reported to the Attorney General's Office, NC Department of Revenue and collection agencies.

The Accounting Specialist will oversee and help develop and review SAP/BEACON reports to identify issues with employees on Leave of Absence. These issues can include such things as; time not entered through end of month by payroll deadline, work time entered while employee is on LOA, indicating reinstatement may not have been worked, or identifying employees out for more than 15 days for which an LOA action has not been completed.

This position will handle all dual employment processing, whether the Department is the parent agency or the borrowing agency. The Department enters into agreements with BEACON and non-BEACON agencies.

This position will help oversee special overtime projects. The Payroll Unit is responsible for processing many types of payroll transactions that are not common to many agencies.

Direct Deposit of funds is available to all Department employees. Payroll is responsible for resolving any problems that may arise with direct deposits.

The employee in this position must be knowledgeable of the various types of biweekly and off cycle payrolls, their deadlines and the policies and procedures that govern them. Biweekly payrolls are processed every two weeks.

Off Cycle payrolls are processed between Biweekly payrolls. The Payroll Unit must handle all problems and questions related to payroll operations. This position is responsible for the research and collection of data requested by employees, the State Retirement System, the State Auditor's Office, Internal Revenue Service and other agencies as needed relative to selected personnel and payroll matters. Position answers questions of bank personnel, auditors, state employees, human resources staff, budget staff, and other payroll staff.

This is a full-time position (40 hours per week) with State Benefits. The work schedule is Monday

• Friday 8am-5pm.

This position qualifies for teleworking on a part-time basis as part of a State Telework Pilot Program. More information on this arrangement may be obtained at the time of interview. Any telework will be under the conditions of the state Teleworking Program Policy and the employer may end any teleworking arrangement at any time at the employer's sole discretion.

Note to Current State Employees:

The salary grade for this position is NC11. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position.

If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.

About the Department of Adult Correction (DAC)

The North Carolina Department of Adult Correction is responsible for the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons, Correction Enterprises, Division of Community Corrections, and Reentry Programs and Services.

Knowledge, Skills and Abilities / Competencies

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application. Click these links for additional information:Introduction to the Job ApplicationandAddressing Knowledge, Skills and Abilities. (Note: These links were created for applicants of Dept. of Adult Correction jobs and may not reflect the policies or procedures of other State agencies.)

To qualify for this position, applicants must document on the application that they possess ALL of the following:

• Knowledge of federal and /or state Payroll policies and/or regulations

• Experience providing technical guidance related to Payroll

• Experience presenting results of analysis to leadership

• Experience utilizing Payroll systems to process payroll

Minimum Education and Experience Requirements

Bachelor's degree in accounting, business administration, or other curriculum that would provide a core curriculum in financial management coursework from an appropriately accredited institution;

or

Associate s degree in accounting from an appropriately accredited institution and three (3) years of accounting or auditing experience;

or

High school or General Educational Development (GED) diploma and four (4) years of experience as an accounting technician, three of which must have been at an advanced technical level

or

an equivalent combination of education and experience.

Supplemental and Contact Information

The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employerwho embraces an Employment First philosophy which consists of complying with all federallaws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses.

Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach aDD-214 Member-4 Form(Certificate of Release or Discharge from Active Duty) to their applications.

• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.

• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.

• If applying for a position certified through the NC Dept. of Justice

• Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.

• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction:PREA Hiring and Promotion Prohibitions.

• PerNC General Statute 143B-972.1, applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in theFBI's Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service ("RAP Back"). This is in addition to submitting fingerprints during the application process.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact Laura Holloway, Employment Specialist at laura.holloway@ncdps.gov or 919-457-1208.