55%: Responsible for purchasing and resource management by following University, KUCR and Endowment guidelines and regulations, including documentation:
Processes payments through financial systems and determines appropriate account and funding for payment.
Develops unit processes to ensure that appropriate funding sources are used and that resources are available for purchases; audits and reviews unit/department procurement card purchases to ensure procedures for compliance with University, Endowment and KUCR accounting systems are followed.
Manages travel reimbursements; reviews all travel requests to ensure that expenditures and reimbursements are in accordance with pertinent laws and regulations; processes payments and reimbursements as appropriate.
Determines and follows university purchasing and bid procedures, contracts, and federal regulations to ensure appropriate purchases are made.
Enters or approves program expenditures with payments in FITC, Concur and KU Endowment Association (as delegated by the units supported).
Independently resolves problems related to billing errors, non-receipt of invoices and discrepancies between statements and records.
Verifies scholarship recipients, processes posting forms to Financial Aid and Scholarship and provides data and reports to the Director/Chair in support the unit/department's scholarship process.
40%: For each unit/department supported, responsible for initiating, administering and reporting on all fiscal operations for the assigned unit's clients including, but not limited to:
Monitors departmental expenses and processes cost transfers when needed ensuring that expenditures follow all University and Endowment processes and procedures. Identifies discrepancies to supervisor and unit Director/Chair.
Gathers data for and prepares budgetary, statistical, reconciliation and other requested reports for leadership, SSC Finance Manager, and/or unit Budget Manager.
Informs and assists the Director/Chair with operational needs and related budgetary impact, including utilizing PBCS by entering forecasts to provide accurate projection reporting.
Prepares and executes budget transfers.
Assists in the development and management of budgets.
Supports SSC Finance Manager in providing oversight to SSC finance support staff and student employees by providing technical assistance and training on accounting and fiscal procedures. Assists in the development of solutions to operational problems. Assists in the resolution of difficult accounting problems.
Supervise Student Hourly employees for the designated areas
Escalates questions as appropriate to the SSC Finance Manager.
5%: Other SSC Responsibilities
Works with the SSC Finance Manager to develop and implement strategic and tactical plans for improving and/or providing support services that enhance the operations of the SSC and university administration.
Coordinates with central finance on the interpretation and communication of finance policies, procedures, and programs.
Reviews and recommends changes to department and SSC procedures to ensure compliance with policy; prepares and updates procedural manuals and related instructional materials.
Serves as a resource to unit/department staff and faculty to ensure compliance with policy.
Participates in unit/department meetings and events to maintain knowledge of the unit/department and relationships with the faculty and staff.
Attends regular meetings, training sessions and professional development workshops/seminars to keep current on policies and procedures relevant to position responsibilities, as requested and approved by the SSC Finance Manager.
Other duties as assigned.
Bachelor's degree in a related field plus a minimum of one year related professional-level work experience OR a high school degree/GED plus a minimum of four years of related professional-level work experience.
Computer skills in a PC/Windows environment including MS Word, MS Excel and MS Access as demonstrated by application materials and previous experience.
Excellent written communication skills and attention to detail as demonstrated by application materials.
Bachelor's degree in finance, accounting, business administration or related field.
Experience working independently in a finance, accounting, and/or financial compliance environment.
Experience using a financial ERP (Enterprise Resource Planning system), e.g. PeopleSoft.
Experience with fund accounting
Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks and consistently meet deadlines.
Ability to establish and maintain effective working relationships with faculty, administrative staff and students in a higher education environment.
Analytical and problem-solving skills as demonstrated through past experience in application materials.
University Of Kansas