Accounting Specialist

JOB TITLE: Accounting Specialist

REPORTS TO: Finance Officer

SALARY: Based on State and Local Salary Schedule

STATUS: 12

SUMMARY: The job Accounting Specialist was established to perform technical accounting functions in maintaining records for school system transactions. Employee is responsible for utilizing a complex chart of accounts to determine appropriateness of account codes and available funds; maintaining complete and systematic records of transactions for cash receipts, deposits and journal entries; and performing reconciliations. Employee is also responsible for compiling and maintaining financial reports related to accounting, providing support to school treasures, and assisting in the compilation of school system budgets

RESPONSIBILITIES & DUTIES:

• Prepares cash receipts, determines account codes for all receipts

• Monitors daily bank accounts and transactions for all bank accounts

• Build and submit all positive pay and direct deposit files to the bank via online access

• Implement and monitor accounting procedures and policies for system and at school level including providing support to school treasurers on the SchoolFunds accounting software

• Enters all budget and non-payroll adjusting journal entries as necessary

• Provides assistance to Finance Officer in analyzing and correcting budgets, revenues and expenditures as necessary

• Submits detailed requests for funding reimbursements from state and federal funds for all expenditures as necessary

• Calculate and prepare indirect cost information for all federal grants

• Prepares and submits all required reports for budget transfers and amendments

• Reconciles bank accounts and researches any discrepancies and prepare journal entries as needed

• Compile and analyze various financial reports required by Caswell County Schools and the state of North Carolina

• Downloads and provides DPI reports to the Finance Officer

• Orders federal and state cash as requested by the Finance Officer

• Assist external auditors with school audits

• Performs other work as assigned by the Finance Officer

MINIMUM EDUCATION, EXPERIENCE AND REQUIREMENTS:

• Prefer two-year associate degree in accounting or substantial field

• Understanding of accounting principles and current financial legislation

• Exceptional time management, communication, and problem solving skills

• Strong math and research skills

• Basic computer skills with knowledge of bookkeeping software

• Organized and detail oriented

• Ability to accurately and efficiently analyze data

KNOWLEDGE, SKILLS AND ABILITIES:

• Experience knowledge of proper accounting processes used by school system

• Ability to verify documents for accuracy and completeness

• Working knowledge of modern office practices and technologies

• Appropriate interpersonal skills in dealing with all clients, co-workers, and supervisor

• High level of integrity and commitment to accuracy and honesty

• Willingness to learn additional skills as a continuous process

• Understanding of confidential information

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to stand, walk, sit, talk and listen. The employee is occasionally required to use hands to fingers, handle, or feel: reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 15 pounds or more at times.

FUNDING SOURCE:

DISCLAIMER:

The following statements of the job descriptions are intended to describe the general nature and level of work performed by an employee in this category. The description does not contain an exhaustive list of all responsibilities, duties, skills and other requirements necessary of employees to perform in this position.