Pueblo Regional Library District Pueblo , CO 81001
Do you enjoy being a part of a top tier organization with a meaningful mission that offers an outstanding workplace? Pueblo City-County Library District has had the honor of receiving three distinguished awards in 2018 - the ELGL Leslie B. Knope Best Public Library in America Award, the IMLS National Medal, and the 2018 Colorado Library of the Year! Pueblo City-County Library District (PCCLD) is searching for an Accounting Specialist to work part-time, 20 hours per week, at our Rawlings Library location.
The Accounting Specialist provides accurate accounting support and excellent internal and external customer service which supports the Librarys good business standing with vendors, customers and employees. This is accomplished by ensuring accuracy in managing cash accounts, accounts payable processing, reconciling bank transactions and maintaining financial records.
The Accounting Specialist reports to the Chief Financial Officer and works as a member Finance departmental team with participation in planning and implementing appropriate procedures and programs as required. This position interacts with employees, vendors and banking staff representing the Library as a knowledgeable professional. The position provides excellent customer service demonstrating the ability to communicate effectively with people regardless of age, race, sexual orientation, ability level or background.
Duties and Responsibilities
Performs application of accounting principles for both governmental and non-profit accounting. Attends training, as necessary, to stay informed on new or updated governmental and non-profit accounting standards.
Accounts payable processing:
Performs all accounts payable functions with close attention to detail which includes: data entry, vendor payments, and accounts payable register.
Processes supporting documents for accounts payable, including W-9 information, reconciles statements, vendor lists, reconciliation and proper recording of prepaid and unpaid expenditures.
Performs monthly internal audits on related liability accounts for accuracy, to include any necessary month-end journal entries, and prepares month end payable reports. Assists in working with vendors for renewal of contracts and services according to budgetary needs.
Responsible for processing cash management as it pertains to the timely processing and reconciliation of payables for the Pueblo Library Foundation including, but not limited to, assuring the accurate and timely processing of vendor invoices, and reconciling expenses with the Foundation Staff.
Managing cash accounts including related liability accounts:
Accurately performs cash management duties for the district including accounts receivable, cash receipts, and online banking activities.
Maintains accounting for self-checkout stations, copier/printing machines, and change vending machines, including cash deposits from branches. Maintains currency in change vending machines.
Maintains minimum cash balances for all machines, reconciles payments on accounts with internal reports (Sirsi, SAM), maintains accurate records, and generates reports.
Posts deposits and cash receipts to general ledger and creates supporting documentation for monthly reports. Performs monthly internal audits on related liability accounts, to include any necessary month-end journal entries. Assists with monthly financial reporting to departments and district administration.
Assists in preparation of year-end accounting, including but not limited to, journal entries to ensure appropriate accounting period reporting, audit preparation, filing, etc.
Assists in preparation of current year annual plan and budget document and the CAFR (Comprehensive Annual Financial Report) prepared for PCCLD and GFOA.
Assists in following year budgeting and preparation of budget documents presented to the public and Board of Directors. Assists in long range financial planning. Assists in monitoring Finance department budget for expenses.
Assists in grant reporting and accounting. Responsible for inventory management of miscellaneous sales of merchandise such as earbuds and USB drives.
Prudently maintains high ethical and professional standards in all financial duties and representing the Pueblo City-County Library District in the community.
Assist in preparation of year end work papers. Minimize non-auditing duties to be performed by outside auditors. Responsible for following all applicable IRS laws and non-profit accounting standards for reporting to include but not limited to taxes, Enterprise Zones, personal property donations and contract services.
Responsible for supporting the fiscal activities of the Nesbitt Employee Fund including periodic reconciliations and financial reporting.
Assists with P-card administration and monthly expense reporting.
Runs General Ledger reports for the Chief Financial Officer. Assists with monthly trial balances.
Distributes financial materials with the written approval of the Chief Financial Officer.
Provides support in performing a variety of office duties, including filing, archiving files, answering phone calls, copying, general office equipment maintenance, and inter-office distribution of daily mail and correspondence.
OTHER DUTIES AND RESPONSIBILITIES
Creates and updates forms as needed.
Supports team efforts to maintain a safe and secure environment for customers and staff by maintaining awareness of surroundings and working in accordance with safety policies and procedures.
Participates in regularly scheduled department meetings. Attends All Staff Development Days and other training sessions to acquire new skills and to stay current on all information that is pertinent to PCCLD.
Reads daily organizational communications from intranet, e-mail, newsletters and print announcements. Stays current on all library services, programs and events throughout the district. Regularly accesses electronic time keeping, payroll and personnel employee access systems.
May serve on library committees as a department representative.
Performs other duties as needed.
Education and Experience: An Associates degree in Accounting or related field, or a professional certification in Accounting or Business is required, plus three years related experience in accounting. A Bachelors level degree is preferred.
Skills and Abilities: Requires strong computer skills including accurate keyboarding and data entry, experience using accounting software, able to create complex spreadsheets, and perform word processing. Attention to detail with the ability to quickly and accurately reconcile statements and reports. Excellent verbal communication, listening skills, and problem solving skills are required. Ability to function under flexible and changing conditions. Confidentiality is a must.
Must be able to work a flexible schedule including days, evenings and weekends. Must submit to and successfully pass a criminal background investigation.
Hiring Wage - $15 - $16 per hour
Equal Opportunity Employer