Accounting Specialist

The Menzies Aviation Accounting Specialist is responsible for obtaining and processing data pertaining to accounts

payable, accounts receivable and timekeeping records. The Accounting Clerk will compile and sort documents, such as

invoices and checks, substantiating business transactions.

Key Responsibilities

• Monitors the purchasing of fuel as well as dispensing of fuel, determine and documents causes of excessive fuel losses and improper fuel dispensing

• Maintains accurate records of fuel inventories, checks and confirm deliveries, may process supplier's credit cards and other approved credit cards for payment

• Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts

• Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items

• Types vouchers, invoices, checks, account statements, reports, and other records

• Reconciles bank statements or petty cash when applicable

• Interfaces with external venders and customers regarding invoices issued and received

• Interfaces with internal department managers and their supervisors to verify daily operations

• Responsible for updating and correcting payroll hours in Kronos for employees on a daily/weekly basis

• Compiling and posting employee payroll data and managing hours clocked

• Keep track of attendance records, monitor lateness/absence/manual miss punches, etc

• Updating shifts times/altering expected times prior to shift commencements to reduce missed punches including shift trades/coverage

• Ensuring Exception reports are completed when required and filled out completely including signatures from both the employee and the department manager

• Ensure weekly OT report is received, completed and signed by manager

• Coordinate with payroll department for any missing forms (not received or received after payroll has been run)

• Enter fuel tickets into the application(s) daily to maintain established deadlines

• Inputs inventories, receipts and transfers daily

• Perform analysis of (loss/gain) in the system daily

• Responsible for reconciling daily book inventories by individual supplier

• Validates monthly closing reports to ensure that monthly summaries add up to daily totals

• Maintain all base fueling billing through Accounts Payable

• Organize, arrange and enter document data in accordance with established procedures

• Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence

• Any and all other reasonable tasks as requested by department managers and/or the General Manager

Qualifications

• Must be 18 years of age or older

• Possess and maintain a valid US driver's license with a clean driving record

• Pass pre-employment drug screen and all pre-employment testing

• Ability to proficiently read, write and speak English

• Must be available and flexible to work variable shifts including weekends and holidays

• Graduation from high school or evidence of equivalent educational proficiency

• Minimum two to three years' progressive experience in a busy retail/administrative role

• Understanding of operational planning and resource allocation

• Ability to read and interpret management level documents

Knowledge, Skills and Abilities

• Ability to learn quickly

• Ability to understand and carry out oral and written instructions and request clarification when needed

• Strong interpersonal skills

• Ability to work as part of a team

• Ability to build relationships

Benefits

• $23.00/hour

• Advancement Opportunities to Lead, Supervisor and Manager

• Three Health Plans through Meritain Health that offer a variety of coverage

• Two Dental Plans through Delta Dental

• Vision Insurance Plan through Met Life Vision

• Paid Vacation

• Accident Coverage Plan

• Critical Illness Coverage Plan

• Hospital Indemnity Coverage Plan

• Company Paid Employee Basic Life and AD&D Insurance $20,000.

• Voluntary Life and AD&D Insurance

• Voluntary Short-Term and Long-Term Disability Insurance

• 401K Savings Plan

• Employee Assistance Program

• Prepaid Legal Coverage Plan

• Identity Theft Protection Plan

• Pet Discount Coverage and Pet Insurance Plan

• Uniform Provided

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is primarily done indoors; however, the individual will be working at the station where harsh weather conditions could affect the indoor environment.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle or feel objects, tools or controls; reach with arms, climb or balance; and talk or hear.

Employee may also engage in moving office supplies which involves lifting, bending and stooping. The employee may occasionally lift and/or move up to 35lbs.