University Of Tennessee Chattanooga , TN 37402
Posted 3 weeks ago
Accounting Specialist II (Financial Associate 2 - MR05)
UTC Accounting Services
University of Tennessee, Chattanooga
The Accounting Specialist II facilitates the audit and entry of large volume travel and accounts payable invoices for the university community and provides guidance to the campus community through training on policies and procedures related to travel and accounts payable functions.
Duties and Responsibilities:
Audit and process Travel Expense Reports for the purpose of reimbursement of expenses in compliance with University, Federal, and State policy regulations for entire campus to include students and guests
Assist traveler or delegate with entry for travel advances in travel module
Audit, process, and assist for travel expenses in the travel system
Assist traveler or delegate on any travel card application and reconciliation
Serve as liaison between the UTC Department and World Travel to assist in the resolution of any issues related to airfare and car rentals
Serve as liaison between traveler/delegate and UT Travel System team on any issues unable to be resolved by UTC travel team
Review and process accounts payable standard and purchase order invoices from campus departments submitted to Accounting Services email into the accounting system
Review and verify payments to be made on contracts, T-4's (miscellaneous reimbursements), and T-27's (miscellaneous payment without contract) entered by departments before submission to UT Knoxville
Process transfer vouchers and refunds submitted to Accounting Services
Answer inquiries from vendors, university personnel, and UT Knoxville personnel, and help resolve issues of outstanding payments
Serve as liaison between UTC department staff and UT System Accounts Payable staff on any issues unable to be resolved by UTC AP team
Facilitate the processing of campus petty cash requests, such as student emergency loans, salary advances, and other miscellaneous requests
Assist in reconciliation of petty cash logs and balance sheets
Ensure petty cash checks are cashed in a timely manner
Contact people who received advances and have not yet turned in receipts for miscellaneous reimbursements
Provide monthly reconciliation to leadership for audit purposes
Assist with year-end processes for the petty cash account
Provide individual training for departmental personnel on invoice, vendor, and travel procedures based on Fiscal Policy and approved entry processes
Answer phone calls for office line and greet and direct visitors
Log and distribute incoming mail
The ideal candidate will possess the following:
Knowledge of UT Fiscal Policy, especially in relation to accounts payable and travel
Knowledge of basic accounting principles, basic computer operations, and fiscal responsibility
Skilled in Microsoft Office programs such as Outlook, Word, and basics in Excel
Skilled in SAP (IRIS) or Oracle accounting software
Skilled in navigating data entry into accounting software
Ability to manage time well, and multi-task
Ability to prioritize and recognize discrepancies
Ability to present training
Strong decision-making ability, detail oriented, and well organized
Excellent communication skills, customer service orientation, and ability to work with the public
Review of applications will begin April 22, 2024, and continue until the position is filled. Applications received by this date will receive priority consideration.
Minimum Qualifications: Typically requires a high school diploma and two years of relevant experience in an office environment, with a basic level of experience in accounts payable management, or an equivalent combination of education, training, and experience.
Preferred Qualifications: Associate degree in business or accounting; three years of experience in general accounting or bookkeeping; and experience in training, development, and presentation are preferred. Experience in SAP or Oracle based accounting systems is a plus.
The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.
University Of Tennessee