Accounting Specialist - Holiday Trucking

Job Purpose

The Accounting Specialist for Holiday Trucking will perform a variety of accounting, bookkeeping and financial tasks including updating financial record-keeping keeping, preparing reports, and reconciling various accounts.

Duties and Responsibilities/Payroll

• Directly process transactional data such as coding AP, invoicing customers, initiating system interfaces, etc.

• Monitor and reinforce accounting processes and internal controls.

• Identify and implement process improvement opportunities.

• Manage multiple communication channels between operations and financial team.

• Validate data manually or through automation.

• Review quality of financial input.

Key Responsibilities:

• Review and enter invoices with accuracy and attention to detail.

• Process outgoing payments in compliance with financial policies and procedures.

• Perform day-to-day financial transactions, including verifying, classifying, and recording accounts payable data.

• Reconcile the accounts payable ledger to ensure all bills and payments are properly posted.

• Verify and investigate discrepancies by reconciling vendor accounts and monthly vendor statements.

• Audit vendor statements.

• Facilitate payment of invoices due by sending bill reminders and contacting clients

• Generate reports detailing accounts payable status.

• Understand expense accounts and cost centers.

• Ensure all W-9 information is up to date for all vendors.

• Other duties as required to achieve business objectives

Skills and Education Requirements

• Associate degree or equivalent experience in accounting or related field required

• Strong mathematical skills and attention to detail

• Previous experience in accounts payable or accounts receivable roles preferred.

• Familiarity with accounting software and online platforms

• Strong computer proficiency (Required)

• Windows File Explorer (Files) - download, manipulate, organize, store, etc.

• Intermediate experience with Microsoft Office Suite or other related spreadsheet programs (Outlook, Excel, etc.).

• Ability to learn new software quickly.

• Working across multiple screens and open applications.

• Strong attention to detail, accuracy, and organization.

• Ability to work independently or within a team.

• Excellent problem-solving skills

• Ability to interact effectively across all levels

• Excellent time management and organizational skills

Physical requirements This position's physical demands listed below reflect activities employees are expected to perform during each day worked:

Environmental Factors

Occasionally

Frequently

Environmental Factors

Occasionally

Frequently

Heat during summer

Climate Controlled Environment

Fumes, gases, odors, dust

Cold during winter

Climate Controlled Environment

Grease, oil, mud

Biological hazards

Moving mechanical parts

Chemical hazards

Noise

Electrical hazards

Hot temperature devices

Sharp objects/tools

X

Physical Effort

Occasionally

Frequently

Physical Effort

Occasionally

Frequently

Sitting

XXX

Repetitive use of hands/arms

XXX

Standing

XXX

Repetitive use of legs

XXX

Walking

XXX

Grasping

XXX

Bending or twisting

XXX

Lifting or carrying

Crawling

10lbs or less

XXX

Climbing

Stairs

11 to 20lbs

XXX

Reaching Overhead

XXX

21 to 30lbs

Crouching

31 to 40lbs

Kneeling

50 to 75lbs

Balancing

75-100lbs

Pushing or pulling

Eye hand coordination

XXX

Talking

XXX

Fine Manipulation

XXX

Please choose one:

X I have reviewed this job description and I understand all my job duties and responsibilities and I am able to perform the essential functions as outlined.

X I am unable to perform the essential functions as outlined. I wish to seek a reasonable accommodation under the Americans with Disabilities act.

X I am unable to perform the essential functions as outlined.

_____________________________________________ Dated: ______________

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