Accounting Specialist, Finance

The purpose of this position is to maintain accurate and current student, vendor, and general ledger records in accordance with generally accepted accounting procedures.

Key Measurable Expectations

• Check and enter information from various accounting documents, student records, check vouchers and ledgers.

• Summarize, tabulate, balance and prepare reports and billings.

• Receive and record payment of tuition, fees and fines; balance money and prepare deposits.

• Process, voucher and distribute financial aid disbursements and tuition refunds.

• Review purge list and unpaid balance report.

• Review and adjust accounts for over awards of aid and Title IV aid returns.

• Set up installment payment plans and maintain records on the same, defaulting loans as appropriate.

• Prepare and mail statements regarding payments of tuition, fees, fines and other accounts receivables.

• Perform copier reading process, maintain data on spreadsheets and prepare journal entries. Assist with machine replacement decisions and requisition new machines as needed.

• Prepare vouchers/check requests, enter in system, verify and balance

• Assist in timely and accurate payment processing by verifying and disbursing weekly & monthly payable checks.

• Enter/import journal entries, verify and balance.

• Prepare bank reconciliations and pursue resolution of reconciling items; coordinate unclaimed property filings.

• Maintain bookkeeping and collection requirements of emergency loan funds.

• Handle student and vendor account inquiries in person and by phone or email.

• Maintain petty cash, filing systems, supplies & retention of records.

• Maintain spreadsheets for inventory, assist in balancing fixed asset module to the general ledger.

• Reconcile vendor statements and follow up on outstanding invoices.

• Distribute month-end reports, including material for Board of Directors meetings.

• Process purchase orders, match and clear invoices for payment, review encumbrances, and investigate problems for vendors concerning payment of invoices.

• Process/Print all payable and payroll checks and W-2 forms using a secure desktop check writing application.

• Coordinate, submit, and monitor collection activities with the State of Illinois debt recovery program.

Minimum Qualifications:

• High school graduate supplemented by accounting courses.

• One to two years of related experience.

• Proficiency with 10-Key Touch

• Data Entry Accuracy

• Knowledge of software applications, including Excel and Word.

Preferred Qualifications Physical Demands Work Hours Monday-Friday, 8:00-4:30 Open Date 08/22/2024 Close Date Open Until Filled Yes Special Instructions to Applicants EEO Statement

Lewis & Clark Community College is an Equal Opportunity Employer and Affirmative Action Employer. In compliance with the Americans with Disabilities Act, LCCC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. It is also the policy of the College to prohibit any form of harassment based on an individual's protected status, such as gender, color, race, ancestry, religion, national origin, age, disability, marital status, veteran status, citizenship status, sexual orientation or other protected group status as defined by law. If interested, please contact the Human Resource Department, Erickson Hall - Room 107.

Compliance

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Source: https://www1.eeoc.gov//laws/practices/inquiries_citizenship.cfm?renderforprint=1