Accounting Specialist

Job Summary

This position reports to the Office Products Manager, Duke Stores. The Accounting Specialist performs various tasks, assisting the Manager in administering the program that provides office automation equipment and services to the University and Health System (hospital, clinics, etc.) throughout Durham and the surrounding communities.

Responsibilities

Perform a variety of complex accounting tasks involved in the proper maintenance of financial records and procedures. Analyze financial information and prepare financial reports as needed by the Manager, General Manager, or upper administration.

Schedule and coordinate monthly equipment meter collection from equipment in the field via online remote collection software, and physical onsite collection by vendor personnel. Import meter data into the account management program, Multiple Office Systems Tracker (MOST). Manage copy card requests and distribution to customers. Upload billing information into SAP each billing cycle.

Reconcile and process vendor invoices for submittal to Accounts Payable.

Enter sales into the cash register and prepare close-out at the end of the month.

Assist and back up the Front/Help Desk during breaks, vacation, etc. Handle customer requests and place service calls to vendors.

Order supplies as needed, including paper and supplies for walkup (public) copier locations ,and general administrative supplies for the office.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Minimum Qualifications

Education

Work requires knowledge of general accounting principles usually through two years post-secondary education in accounting or a related business field.

Experience

Work generally requires 3 years of experience in an accounting setting OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE to become familiar with the accepted accounting practices involved in maintaining more complex financial records, reconciling accounting information and preparing financial statements.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes.

To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Nearest Major Market: Durham

Nearest Secondary Market: Raleigh