Accounting Specialist

Crawford Architects is looking for a highly motivated and experienced Accounting Specialist who enjoys multi-tasking and working in a fast-paced environment.  This position is responsible for managing all forms of financial accounts for the firm while reflecting Crawford Architects' standards, mission, and goals.  A successful candidate will be detail-oriented and possess exceptional time-management, communication and problem-solving skills.

Essential Job Functions:

• Perform daily, monthly, and annual financial activities, such as recording, identifying and verifying financial transactions; budget forecasting; reviewing and updating financial information and documents; etc.

• Accounts Receivable, Accounts Payable, General Ledger, and Financial Reporting. Analyze monthly financial statements ensuring they are maintained in compliance with accepted policies and procedures.
• Prepare and submit client invoices monthly.
• Assist with Human Resources including Payroll, 401(k), HSA deposits, Open Enrollment, and other employee benefits; reporting of payroll taxes monthly, quarterly, and annually including W2s.
• Prepare year-end financial reporting for taxes and 401(k) compliance.
• Manage subconsultant and vendor invoice payments, maintain W-9 files, prepare year-end 1099s.
• Oversee tracking of expenses by project for invoicing purposes.
• Oversee credit card reconciliation.
• Maintain current assets and reporting.
• Manage account reconciliations for four companies.
• Establish and monitor internal accounting control procedures.
• All compliance reporting for multiple platforms such as Sam.gov, SF330, and various state reporting for prequalification.
• Maintain architect licenses, firm licenses, and state required filings.
• Assist Partners as needed with special projects.
• Assist with day-to-day office functions as necessary.

Requirements

Minimum Qualifications:

Education: Bachelor’s Degree in Accounting, Finance or Business Administration.

Experience: Minimum of 4 years of accounting responsibilities and procedures.

Necessary Skills: The candidate should have strong skills in verbal and written communication, plus the following additional requirements:

• Strong knowledge of financial accounting principles and practices
• Strong knowledge of Microsoft Office; Excel and Word a must
• Strong organizational skills and attention to detail
• Strong administrative skills with the ability to meet deadlines
• Proficiency in accounting software (Quickbooks preferred)
• Ability to work independently and as part of a team
• Ability to build relationships and work successfully with many different constituents and personnel

Benefits

• Crawford Architects offers a competitive compensation package, including company paid health insurance premiums, company contributed HRA, paid time off, 401k matching, and ESOP eligibility after 1 year of service.

• Open studio plan promotes workflow and communication.

• Employee Events, such as attending local sporting events, employee golf tournament, chili cookoff, family picnics, annual holiday parties.