Accounting Positions

Job Description:

Academy of the Sacred Heart

Accounting Supervisor

Job Description

Job Summary:

The Accounting Supervisor (AS) reports to the Business Manager (BM). The AS is responsible for supervising the day-to-day operation of the Business Office. The AS coordinates the daily work- load of the Accounting Clerk/Purchasing Coordinator.

The AS is responsible for payroll and benefits administration; workers' compensation administration; oversees accounts payable, cash receipts, student billing; posts accounts payable & miscellaneous cash to the GL; petty cash administration and audit support. The AS maintains a personnel file for each employee and oversees individual vacation and sick leave records. The AS will demonstrate leadership by example in communicating effectively with administrators, the internal academic community, staff, and parents.

Primary Responsibilities:

Payroll Administration:

Request and maintain all new employee forms and documents for payroll.

Obtain a background screening for all new employees and volunteers.

Update benefit elections, direct deposit accounts and other deductions as needed.

Electronically transmit payroll for processing on a timely basis. Complete payroll journal for posting to the general ledger.

Benefits Administration:

Spearhead the identification, analysis and examination of potential medical, dental, vision, life and long-term disability insurance providers.

Ensure the timely submission of employee enrollment forms and confirm accuracy of billing roster on a monthly basis.

Act as point person for administration of 403(b) retirement program.

Function as liaison with plan provider.

Ensure the timely submission of employee enrollment forms and confirm accuracy of billing roster on a monthly basis.

For 403 (b) retirement plan, at fiscal year-end prepare audit summaries. Work with 403 (b) third party administrator to verify eligibility of employee and confirm W-2 income for employer retirement contribution calculation.

Workers' Compensation Administration:

Be knowledgeable of workers' compensation law, reporting requirements and procedures. Act as school liaison with insurance carrier.

Ensure that on-the-job injuries are reported in a timely manner.

Provide insurance carrier with injured employee's work schedule, pay rates etc., as requested.

Petty Cash Administration:

Maintain physical custody of school's petty cash funds.

Accounts Payable & Cash Receipts Administration:

Supervise and ensure timely processing of accounts payable and cash receipts.

Review accounts payable invoices for accuracy, completeness and appropriate account distribution. Review cash receipts for PayPal, OneCause (special events), and TeamSideline (sports) for accuracy. Balance with the processing websites.

Perform monthly bank reconciliation and present to BM for review and approval.

General Ledger and Audit Support:

Regularly reconcile general ledger accounts during the year. Prepare work papers for audit requests for interim audit and final audit.

Prepare workpapers requested by the audit company.

Prepare retirement reconciliation paperwork and review annual required documents (annual notice to employees, 8955, 5500) prepared by Third Party Administrator.

Other:

Human resources support for new and current employees. This includes posting job opportunities and reviewing/updating job descriptions.

Supervise business support of Country Fair, Golf Outing, Silver Tea, Trivia Night, Chemin de Fer and other fund raising events.

Technical knowledge Requirements:

Advanced knowledge of:

Generally Accepted Accounting Principles.

Proficient in Microsoft Office, Word, Excel, Outlook

Working knowledge of:

Inova and Blackbaud-proprietary software for payroll and accounting, preferred.

Human resources management.

Apply online at https://www.ash1818.org/main/employment-opportunities/.

Cover letters should be addressed to Tim Horner, Head of School.

Generous benefits, holiday pay, and vacation pay. Equal Opportunity Employer.