A) Clerk- Accounting / Payroll IV (payroll & Timekeeping Clerk)
Coordinates the disbursement of payroll checks to various locations, and maintains all special requests for check distribution. Processes and inputs one time payments, supplemental payments, athletic official payments, and coach's supplement payments. Coordinates the collection of information for payment processing with athletic officials and bookkeepers. Performs high volume data entry including direct deposit maintenance and other general information. Assists in processing payroll information from different locations. Compares information entered into the payroll system to output on the summary and balance report. Prepares filing for direct deposit cards, W-4's, etc.
B) Technician - Accounting (Financial Specialist)
Receives, edits, and processes financial transactions directly into the District's mainframe-based financial system, including preparing, balancing, and inputting journal entries. Prepares, balances, and input cash receipts. Prepares and issues billings for miscellaneous revenues. Reviews and provides finance department approval for all requisitions, including emergency requisitions. Is trained in the duties of other accounting technicians, and provides backup as necessary. Coordinates and provides assistance to school and department personnel as necessary, to ensure the accuracy and timeliness of all financial transactions. Provides assistance to school and department personnel in financial operating procedures, documentation standards, and related matters. Processes financial transactions in accordance with District, state, federal, and professional standards. Utilizes microcomputer spreadsheet, database, word processing, and similar applications to collect data and prepare accounting, statistical, and special reports on District level financial matters.
Maintains journals, general ledgers and subsidiary ledgers for the processing of financial transactions. Assists accounting managers in maintaining the District"s financial records and in preparing annual and interim financial statements. Assists in the review of District accounting policies and procedures, and recommends changes as necessary to achieve the objectives of consistent application and fair presentation of accounting reports and financial statements. Assists in the evaluation of internal control systems with respect to accounting policies and procedures. Prepares financial analyses to assist in the preparation of financial records of a school or department to ensure proper accounting treatment of transactions and compliance with accounting policies and procedures. Assists in resolving accounting issues and reporting problems which occur due to changes in operating conditions.