Accounting Operations Analyst

Performs accounting and administrative functions related to payroll and general ledger systems as directed.Oversees the operation and maintenance of the computerized financial management system as applicable to named job functions including vendor file maintenance and time clock system administration as well as various balance sheet reconciliations as assigned.  Maintains security of confidential financial information in the central accounting system. Assists with system administration and management of user attributes and roles in Central accounting system.  Maintains and produces data queries within the central accounting system as requested.  Assures internal control of records are being maintained and that subsidiary systems are set up properly with the central accounting system to ensure that overall financial integrity is maintained.

• Supervises all compiled payroll data and records changes that affect net wages.

• Coordinates with Personnel regarding payroll related employee benefit programs such as taxes, insurance, and other deductions to be withheld.

• Reviews wages computed and corrects errors to ensure accuracy of payroll.

• Prepares various statistical and operational financial reports for City departments, state agencies, and federal agencies.

• Prepares all year end Payroll and AP forms such as 1099, 941, and W-2 for year end.

• Employee will be cross-trained in various positions within the department so as to function as back up as needed.

• The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

NON-ESSENTIAL DUTIES

May serve on various employee committees as required and assigned.

This position is subject to the City of Hobbs' Drug and Alcohol Testing Policy which includes one or more of the following: pre-employment testing, post accident testing, random testing, reasonable suspicion testing, return to duty testing and follow-up testing.

EDUCATION and EXPERIENCE

Graduation from an accredited college or university with a Bachelor's degree in accounting or related field plus three years of strong accounting experience.

OR

An equivalent combination of education and experience may be considered.

KNOWLEDGE, SKILLS, AND ABILITIES

• Working knowledge of double entry accounting theory, principles and practices, auditing theory and practices; internal control procedures, bookkeeping and accounting procedures and systems, including computer applications and data processing systems.

• Knowledge of modern office procedures and practices, including record keeping and data security methods and techniques.

• Knowledge of payroll functions.

• Excellent attention to detail.

• Basic knowledge of Governmental fund accounting.

• Ability to learn and understand IRS rules, regulations, and filing requirements.

• Ability to learn City policy and procedure with an emphasis on benefits.

• Ability to work independently and to complete daily activities according to work schedule.

• Ability to effectively communicate orally and in writing.

• Ability to understand, follow and transmit written and oral instructions.

• Ability to establish and maintain effective working relationships with Finance personnel, other City employees, auditors, vendors, and general public.

LICENSING AND CERTIFICATIONS

•  Valid state issued driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to work in a seated position at a computer terminal for extended periods of time, to talk and to hear.  

Specific vision abilities required by this job include close vision and the ability to adjust focus.  The employee must occasionally lift and/or move objects up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is quiet.