Job Description and Duties

Are you good with numbers and passionate about using your accounting education in a meaningful way? CalRecycle is looking for an Accounting Officer (Specialist) to join our team! We manage a large number and variety of funding types which can provide you with opportunity to gain valuable experience,expand your knowledge auditing invoices; payment and encumbrance for multi-funded contracts and grow in your state accounting career.

Under the general supervision of the Accounting Administrator I, Supervisor (Accounts Payable Unit), the Accounting Officer, Specialist will be responsible for performing a variety of professional accounting duties of average difficulty associated with processing all State Department and University contracts including training, courier, legal and segment of complex contract invoices in FI$Cal. This position will also assist with Government Claim memorandum and correspondence.

You will also ensure Accounts Payables are maintained and processed in the manner required pursuant to the State Administration Manual, Government Codes, Department procedures and the Prompt Payment Act. Additionally, you will actively participate in system control processes, and perform the average reconciliations of payable operations and subsidiary document balances. Work with contract managers, liaisons, accounting staff, and SCO as a subject matter expert to resolve discrepancies.

Maintain hard agreements and payment requests as applicable. This includes recording transactions such as payments, retentions, and document balances in a tracking log. Perform contract purchase order reconciliation.

The incumbent is responsible for researching and taking corrective action for various types of accounting entries because of errors. Applicant must have effective oral and written communication skills, be able to take direction from supervisor or lead employee and be able to work independently. Regular and punctual attendance is required.

This is an excellent opportunity to gain valuable experience in accounting operations, including researching reverting year documents, encumbrances, multi-funded contracts, and working with continuous appropriations. Additional duties and functions may be assigned as needed such as assisting with other team member's processing workloads whenever appropriate and practical.

This position may be eligible for hybrid telework under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria set forth in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of telework eligibility, all employees may be required to report to the position's designated headquarters location, as indicated on their duty statement, at their own expense

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• ACCOUNTING OFFICER (SPECIALIST)

Additional Documents

• Job Application Package Checklist

• Duty Statement

Position Details

Job Code #:

JC-426289

Position #(s):

835-161-4546-024

Working Title:

Accounting Officer (Specialist)

Classification:

ACCOUNTING OFFICER (SPECIALIST)

$4,964.00 - $6,213.00 A

of Positions:

1

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information

California's Department of Resources Recycling and Recovery (CalRecycle) brings together the state's recycling and waste management programs to move the state towards a circular economy that reduces waste and reuses all materials.

Through landmark initiatives like the Integrated Waste Management Act and Beverage Container Recycling and Litter Reduction Act, California works toward a society that uses less, recycles more, and takes resource conservation to higher and higher levels.

CalRecycle's Mission: Protecting California's environment and climate for the health and prosperity of future generations through the reduction, reuse and recycling of California resources, environmental education, disaster recovery and the transition from a disposable to a fully circular economy.

CalRecycle values diversity, equity, and inclusion throughout the organization. We foster an environment where employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive.

We believe the diversity of our employees is essential to inspiring innovative solutions. Together we further our mission to protect the environment and preserve resources by empowering Californians to reduce, reuse, and recycle. Join CalRecycle to improve the lives of all Californians.

Department Website: http://www.calrecycle.ca.gov

Special Requirements

When submitting application in hard copy, applicants are required to submit a standard state application (Form Std.678) with an original signature, and clearly indicate RPA 23-208 & Position 835-161-4546-024 in the "Job Title(s)" section of the Standard State Application or you will not be considered for the position.

If you would like to use education in conjunction with experience to satisfy the minimum qualifications, you must attach a copy of your degree and/or transcripts (unofficial or official) to your application to ensure the educational requirements have been met for this position. Failure to do so will result in your application being rejected.

Please attach a copy of your transcripts (unofficial or official) to your application to ensure the educational requirements have been met for this position. Failure to do so will result in your application being rejected.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/8/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov.

When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Resources Recycling & Recovery

Attn: Human Resources RPA 23-208

P.O. Box 4025, MS 19A

Sacramento, CA 95812-4025

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Resources Recycling & Recovery

Human Resources RPA 23-208

P.O. Box 4025, MS 19A

Sacramento, CA 95812-4025

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is required and must be included.

• Degree and/or School Transcripts

• Statement of Qualifications -

Applicants must complete a Statement of Qualifications (SOQ) for this recruitment. The SOQ is a narrative discussion prepared by the applicant describing how the applicant's skills, knowledge, abilities, education, training, and experience qualify them for the position.

Applications received without this information may not be considered for this position. SOQ should have a title of "Statement of Qualifications, Your Name," be no more than 2 pages, and no smaller than 12-point font.

1.Describe your comprehensive experience in Accounts Payable processing.

Please note Resumes, letters, Supplemental Questionnaire, transcripts, degrees, your state application, cover letters and other materials will not take the place of the Statement of Qualifications. Simply copying and pasting your resume will also not be accepted.

Responses must be numbered and submitted in the same order. Applications received without an SOQ may be rejected.

• Other - Cover Letter

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

1.Knowledge and experience with Accounts Payable Process, including 1-2 years of processing payments against multi-funded contracts.

2.Knowledge and experience with accounts payable, auditing, researching, analyzing situations, solving complex problems, expenditure tracking, reconciliation, and or preparation of accounting batches or reports.

3.Experience in accounting/ financial record keeping, and knowledge of accounting principles and procedures associated with California's accounting structure (e.g., accounts payables).

4.Experience with financial accounting systems such as FI$Cal, QuickBooks, or similar software.

5.Education as it relates to accounting or other related fields such as business/ economics or finance.

6.Experience with Microsoft Outlook, Excel, Word, Pivot Table, and Adobe.

7.Knowledge and/or experience with policies, procedures, and regulations; understanding of state fiscal policy, Uniform Codes Manual (UCM), and the State Administrative Manual (SAM).

Benefits

In addition to a compelling vision for California, CalRecycle offers competitive pay, benefits, and features for its workforce. To review the pay and benefits offered to California civil service staff, please review CalHR's website at http://calhr.ca.gov/employees/Pages/salary-and-benefits.aspx

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.calrecycle.ca.gov

Human Resources Contact:

Human Resources RPA 23-208

(916) 341-6646

Careers@calrecycle.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

EEO Officer

(916) 341-6660

EEO@calrecycle.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.