Accounting Manager | Job Code: 23-100

Required Skills & Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration or a related field, or equivalent work experience.

• Minimum of 5 years' accounting or finance experience required in a comparable position

• Minimum of 3 years' experience in grants administration

• Proficiency with Microsoft Office (Word, Excel, Power Point, Outlook)

• Strong working knowledge of financial ERP systems

• NetSuites super user and/or Financial Edge experience highly desired

• Working knowledge and application of GAAP and Uniform Guidance Regulations

• 2 CFR Part 200

Description of Duties:

Any of the below duties may be assigned by the AVP Financial Management in a separate addendum to this Job Content Description

General Accounting

• Oversee the general accounting functions, including, but not limited to: accounts payable, accounts receivable, general ledger

• Ensure timely monthly closing and associated tasks such as bank and AP/AR reconciliations, billings and general ledger journal entries

• Review weekly AP payments, process check printing, and arrange wires

• Prepare, review, and analyze financial statements to ensure accuracy and completeness

• Propose the movement of funds from various accounts to maximize interest/investment income while having sufficient funds for liquidity purposes.

• Monitor and ensure timely payment of debt service and leases. Monitor compliance with debt covenants and reporting requirement.

• Work with banking and financial services representatives on issues, data needs, and services.

• Work with external auditors to ensure correct and timely closing and reporting at year-end

• Assess current practices and procedures, and make recommendations for improvements

• Prepare monthly financial statement reporting package

• Evaluate and propose changes to procedures and processes to enhance efficiencies and internal controls

• Perform ad hoc analysis and projects as assigned

• Provide direction, training, and evaluation of accounting team members

• Develop, document, and maintain written procedures for general accounting

Sponsored Projects Accounting_ _

• Assists principal investigators (PI's) with inquiries relative to the grants accounting process, payroll, and budget

• Prepare necessary journal entry corrections to ensure proper month end close

• Review and prepare necessary journal entries for salary distribution adjustments and or other cost transfers and correcting entries

• Coordinate and support audits/reviews and site visits by sponsoring agencies and independent auditors, preparation of contract and grant related schedules and Single Audit/A-133 audit support

Payroll

• Ensure accurate and timely processing of payroll, including calculating wages, overtime, and deductions

• Prepare and distribute payroll reports to management

• Maintain employee records related to payroll, including tax forms and benefit deductions

• Reconcile payroll accounts and resolve any discrepancies or errors

• Prepare journal entries for payroll-related transactions

• Stay up-to-date with changes in tax laws and regulations related to payroll

• Work collaboratively with the Human Resources Department and Sponsored Projects Accounting in executing payroll functions

• Identify and recommend updates to payroll processing systems and procedures

• Provide training to staff designated to provide back-up payroll processing

• Develop, document, and maintain written payroll procedures

NetSuite Administration

• Become a subject matter expert for the system, seek out free and already provided training resources via Oracle, and propose to supervisor various certifications and workshops that can be taken to enhance skill level.

• Develop robust reports and dashboard configurations that support the Institute's needs.

• Collaborate with the Financial Management team to evaluate and make improvements to the system.

• Collaborate with the IT team for system administration needs.

• Develop materials and training programs for staff to become proficient users of the system.

Salary Range: $90,000 - $120,000 per annum