Accounting Manager

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.

Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees or guests.

Essential: 1) College Degree or equivalent years of experience

2. Ability to communicate in English with guests/visitors/vendors and hotel staff to their understanding.

3. Ability to provide legible communication.

Ability to compute mathematical calculations.

Four years previous experience as an Accounting Manager preferably in a 4-5 star hotel

Desirable: 1) Experience with computers, calculators and/or word processors.

• Fluency in a second language, preferably Spanish or French

Skills:

Essential: 1) Ability to input and access information into the computer.

2. Ability to maintain concentration and think clearly.

Ability to focus on details and resolve numerical problems.

• Ability to prioritize, organize and follow up.

• Ability to maintain confidentiality of pertinent hotel data.

• Ability to promote positive relations with vendors and staff alike.

• Ability to provide clear and pleasant telephone communication.

• Ability to perform job functions with minimal supervision.

• Ability to remain stationary at assigned post for extended periods of time.

• Ability to work cohesively with other departments and co-workers as part of a team.

• Ability to enforce Hotel's standards, policies and procedures with Accounting staff.

• Ability to prioritize and organize work assignments; delegate work.

• Ability to direct performance of Accounting staff and follow up with corrections where needed.

• Ability to motivate Accounting staff and maintain a cohesive team.

• Ability to ascertain departmental training needs and provide such training.

ESSENTIAL JOB FUNCTIONS:

• Payroll-perform all aspects as it relates to processing payroll

• Oversees A/R to ensure accounts are in good standing and processes are in place and adhered to by accounts receivable team

• Oversees A/P to ensure invoices are received and processed in a timely manner

• Maintain complete knowledge of and comply with all hotel/departmental policies and procedures.

• Maintain complete knowledge of computer systems and manual procedures.

• Maintain complete knowledge of correct maintenance and use of equipment; use equipment only as intended.

• Set up and organize workstation with designated supplies, forms and resource materials; maintain cleanliness at all times. Report shortages to supervisor.

• Answer telephone within 3 rings, using correct salutations and telephone etiquette.

• Maximizes performance of the hotel through controls on credit and collection, disbursements, deposits and remittances.

• Enforces, documents and establishes adequate controls for all revenues and expenses and protection of assets and ensures controls will satisfy or improve the level of guest service.

• Maintains accurate and timely financial and operating information and provides analysis interpretations and projections to management as required.

• Provides administrative support to Management with reference to policy enforcement, business advice and operational assistance.

• Identifies training needs, develops formal training plans and conducts training sessions for accounting and operational staff in coordination with other departments.

• Identifies staff with potential for promotion and/or transfer within accounting operations.

• Conducts such functions as performance appraisal, coaching and counseling, if necessary, to ensure appropriate staffing and productivity. Consults with ADOF and DOF as needed.

• Establishes and maintains effective employee relations.

• Obtains appropriate legal counsel regarding the business practices of the hotel and maintains an awareness of local laws, rules and regulations.

• Provides safekeeping, including proper storage and access for all contracts, a/r accounts, a/p invoices and other financial records.

• Follows up on all capital expenditures to ensure compliance with original justification and approval.

• Participates in local recognized professional and industry organizations.

• Recommends and maintains appropriate list of delegation of authority for hotel management.

• Maintains professional and technical competence.

• Implements and maintain acceptable accounting practices and procedures as required by IHC policy and procedures, generally accepted accounting practices, and as effected by local conditions.

• Performs related duties and special projects as assigned.

SECONDARY FUNCTIONS:

1. Assist with other accounting job functions as assigned.

2. Legibly document maintenance needs on work orders and submit to manager.