Accounting/ HR Administrative Assistant

The Accounting / HR Administrative Assistant is responsible for handling general office and clerical duties including Accounts Payable processes, payroll submissions, employee documentation for onboarding and off boarding, and other HR-related responsibilities. In this role, it is crucial to be able to handle multiple tasks/projects simultaneously. Effective communication with facility staff members, club owners, and centralized Accounting and HR-Payroll Services is critical. Attention to detail and strong interpersonal skills are requirements.

Compensation: $22-$25.50 DOE

General Description of Duties and Responsibilities:

1.Accounting and General Office

• Assist in maintaining Accounts Receivable records.

• Maintain accurate and organized accounting information for posting to the general ledger.

• Route Accounts Payable invoices for approval and posting in accounting system.

• Provide and maintain reports to support monthly and interim reporting cycles.

• Managing data base, files, reports, records and spreadsheets.

• Assist team with administrative tasks.

• Recommend and create social media posts

• Perform ad hoc administrative duties at the request of the General Manager, Property Controller, and Department managers.

2.Human Resources

• Handle all matters with confidentiality, sensitivity and knowledge.

• Responsible for preparation of bi-weekly payroll submission.

• Validate tip & gratuity payments submitted through payroll to ensure proper payment and to enable monthly reconciliation to the General Ledger.

• Act as a resource for Hiring managers on established forms and procedures including the utilization of the centralized HR platform.

• Ensure that all facility employees complete required trainings.

• Additional duties and responsibilities may be assigned as the business and departments evolve over time.

Experience / Education / Requirements

• Associate degree with three years of experience in similar capacity (preferred).

• Experience with corporate payroll processing.

• Knowledge of Word, Excel, PowerPoint, and a familiarity in utilizing and adapting to enterprise-level accounting and payroll systems is a must.

• Foundational understanding of basic accounting terms and concepts including income, expenses, debits, credits, accruals, assets, and liabilities is required.

• Ability to understand basic financial statements.

• Possess the ability to define problems, collect data, establish facts, and draw valid conclusions in order to make recommendations.

• Basic HR-related office skills, including, but not limited to; personnel record keeping and filing, an awareness of compliance and confidentiality in regards to all payroll, benefits administration, and HR matters.

• Must have excellent written and verbal skills.

• Keen business sense; able to exercise good judgment as necessary.

• Must be able to work with and maintain confidential information at all times.

• Must be detail oriented and able to handle multiple-priorities.