Accounting Director Of Grants And Contracts

Mary's Center is committed to promoting diversity, equity and inclusion (DEI) within our organization and the communities we serve. We embrace diversity of experiences, ideas, and individuals, and seek to bring a diverse group of candidates to the table.

Important Note: Mary's Center is mandating the COVID-19 vaccine + booster for all staff.

Position Summary

Accounting Director of Grants & Contracts will oversee the grant and contracts accounting and reporting function within the organization. This position will ensure staff have adequate training and resources to complete their task, work closely with management, Development and Programs staff to prepare grant budgets, maintain awards, and to meet reporting requirements.

Reportability

This position will report directly to the EVP, Finance and will directly supervise the Grants & Contracts Supervisor.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Essential duties Include, but not limited to the following:

• Analyze new awards to classify in accordance with GAAP/FASB requirements and maintain awards database

• Set up new and update changes to grant/program codes in the financial system, update user access and distribute current grants list to all staff as needed.

• Review, analyze, and record patient billing and contract revenues.

• Oversee or supervise monthly grant invoicing. Review invoices prepared by Accountants for accuracy prior to submitting to CFO for approval.

• Ensure an adequate filing system for grant & performance contracts, checks, correspondences, invoices, grant reconciliations and reports pertaining assigned awards.

• Participate in Grant Review Committee meetings. Work closely with program directors and Development staff to assist them with grant budgets. Ensure appropriate communication and analysis is submitted to grantors and program directors regarding spending patterns, variances and/or award extensions needed.

• Ensure all reports, invoice submissions and renewals follow schedules stipulated in the grant or contract awards.

• Responsible for monthly grants account reconciliation to ensure all grant revenues, expenses, accounts receivable and deferred revenues are recorded in the appropriate months.

• Prepare Audit Schedules on Donor Restricted Awards, SEFA, Grants AR and Program/Grant P&L reports. Attend to grant/financial audits requirements as needed.

• Review Account Receivable Aging on a monthly basis with grant accountants and take immediate actions as necessary to collect on or correct accounts.

• Prepare procedure manuals for all grant and contract processes, provide training for new and existing staff as necessary.

• Oversee the entire Grants & Contracts department, which includes the Grants Supervisor and Senior Grants & Contracts Accountants.

Qualifications

The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Bachelor's degree in Accounting or Finance required with minimum of ten (10) years of related experience in a non-profit healthcare, contract/grant management setting.

• Experience in highly computerized environment, hands-on knowledge in accounting software (MS Dynamics GP and Sage Intacct preferred).

• Critical, analytical, and creative thinking to identify and solve problems. Experience with analyzing complex contract and grants accounts.

• Excellent communication skills (verbal and written).

• Strong problem solving and technical accounting skills.

• Ability to manage multiple tasks with extreme attention to detail and adherence to deadlines.

• Thorough hands-on working knowledge and demonstrated skills in matters related to accounting and financial policies, procedures, and reporting.

• Solid understanding of U.S. GAAP/FASB required. Must be able to work/communicate effectively in a multi-cultural team environment

Physical Demands

• Regularly required to sit; frequently required to reach with hands and arms, walk, stoop, kneel, crouch, talk or hear; must be able to lift objects up to twenty-five (25) pounds.

Work Environment

• Mostly in a typical office and/or home setting with quiet to moderate noise level. May be exposed to extreme cold, heat, and humidity due to outside weather conditions. Opportunity to work a hybrid schedule - remotely & onsite, as determined by supervisor. Potential return to a full-time, onsite work schedule.

The Benefits:

• Health Insurance: medical, dental & vision - plus retirement options through 403(b) contribution and investment opportunities

• 25 days of paid leave annually (in addition to paid holidays), plus 5 educational days

• Tuition reimbursement of $2000/year towards education assistance and professional development

• Transportation subsidy via metro & bus

• Employee Assistance Program (EAP)

Compensation: $90,000-120,000