Accounting Coordinator

BASIC FUNCTION: Under direction of the Director, Fiscal Services, plan, organize, coordinate and participate in assigned District accounting areas including accounts payable/accounts receivable, revolving fund, collection and accounting for student fees, Associated Students and Campus Organizations, foundation, food service, trust accounts and other areas as assigned; oversee the collection of all District funds and deposits; train, provide work direction and assist in supervising and evaluating the performance of assigned accounting personnel.

REPRESENTATIVE DUTIES:

Plan, organize, coordinate and participate in the preparation and maintenance of assigned District accounts; assure compliance with established policies, procedures, internal controls, State and federal laws, regulations and requirements.

Analyze, balance, reconcile and adjust assigned accounts in accordance with a wide variety of guidelines, restrictions and policies; assure payments, receipts and deposits are made in a timely manner and posted to appropriate accounts.

Oversee and participate in the preparation, review and analysis of accounting reports and records; assure distribution to federal, State and County offices and agencies, District administrators, campus organizations and others as appropriate; assist internal and external auditors as requested.

Coordinate the work of the accounts payable/accounts receivable section; assure prompt payment for the purchase of materials, supplies, services and other items required for the District's instructional programs, grounds and facilities maintenance, and administrative services; resolve discrepancies with vendors and expedite payments.

Develop and implement various work methods, coding systems, records maintenance procedures and report formats to facilitate the accurate and timely accounting for monies in assigned accounts; develop and revise forms and methods of documentation to produce clear audit trails; participate in the development of automated accounting system upgrades and enhancements.

Monitor, review and verify receipt of District, cafeteria, trust and foundation monies; post to general and subsidiary ledgers and journals as appropriate; reconcile bank statements; prepare checks; prepare financial statements and reports; prepare year-end closings.

Provide work direction in a lead capacity; assign and review work; provide for appropriate training and staff development opportunities; assist in counseling, disciplining and performing performance evaluations of assigned staff.

Prepare and distribute correspondence, claims, payment adjustments and other financial documents to process payments, clarify information, and detect errors and correct discrepancies in accounting records and reports.

Oversee the collection of monies from students for enrollment fees, tuition and parking; maintain files on outstanding student fees and take appropriate action; monitor and maintain revolving cash and petty cash funds; write checks, process and prepare reimbursement according to established guidelines.

Maintain credit cards accounts for administrators, Board members and others and pay monthly statements.

Operate office equipment including typewriter, computer terminal and printer, calculator and credit card and facsimile machines.

Perform related duties as assigned.

Please click here(Download PDF reader) to view the full job description.EDUCATION AND EXPERIENCE: Any combination equivalent to: two years of college level coursework in accounting, business administration, finance or related field and three years of increasing responsible accounting and financial recordkeeping experience, preferably in a public sector organization.

FIRST REVIEW DATE

First review date is July 16, 2024:

Complete application packets will be accepted until the position is filled; but those received by July 16, 2024 are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point. 

A standard application consists of the following:

• Online District Application

• Professional Resume

• ALL Unofficial Academic Transcripts showing the date degree was awarded/conferred.

• NOTE:  Please note that no additional attachments or information beyond the required documents noted above will be considered as part of the application. We kindly request that you adhere to the specified requirements outlined in the application guidelines.

For Additional inquiries please contact:

Martha Gutierrez

HR Technician - Recruitment

Phone: 760-355-6212

Email: martha.gutierrez@imperial.edu   RANGE 19 ON THE CLASSIFIED SALARY SCHEDULE: Initial salary placement is normally at Step 1, no higher than Step 3.

 Please click here (Download PDF reader) to review current salary schedule.Imperial Community College District is an equal opportunity employer and does not discriminate any applicant for employment on the basis of race, religion, color, ancestry, national origin, sexual orientation, gender, gender identity and expression, marital status, age, physical or mental disability, pregnancy, medical condition, or covered veteran status. This prohibition against unlawful discrimination extends to any person who is perceived to have any of the above characteristics or who is associated with someone who has, or who is perceived to have, any of those characteristics.   

COMMITMENT TO EQUITY AND DIVERSITY

With the goal of ensuring the equal educational opportunity of all students, Imperial Valley College embraces diversity among students, faculty, staff, and the communities we serve as an integral part of our history, a recognition of the complexity of our present state, and a call to action for a better future. Embracing diversity means that we must intentionally practice equity and respect toward one another, and understand that discrimination and prejudices create and sustain privileges for some while creating and sustaining barriers for others.

In order to embrace diversity, we also acknowledge that institutional discrimination and implicit bias exist, and that our goal is to eradicate those vestiges from our system. Our commitment to diversity requires that we strive to eliminate those barriers to equity, and that we act deliberately to create a safe and positive environment where individual and group differences are valued and leveraged for our growth and understanding as an educational community.

To advance the goals of diversity, equity, inclusion, and social justice for the success of students and employees, we must honor that each individual is unique and that our individual differences contribute to the ability of the college to prepare students on their educational journeys. This requires that we develop and implement policies and procedures, encourage individual and systemic change, continually reflect on our efforts, and hold ourselves accountable for the results of our efforts in accomplishing our goals.

We are invested as a community in cultivating and maintaining a climate where equity and mutual respect are both intrinsic and explicit by valuing individuals and groups from all backgrounds, demographics, and experiences. Individual and group differences can include, but are not limited to the following dimensions: race, ethnicity, national origin or ancestry, citizenship, immigration status, sex, gender, sexual orientation, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, religion, creed, military or veteran status, socioeconomic status, and any other basis protected by federal, state or local law or ordinance or regulation.

We acknowledge that the concept of inclusion and diversity is ever-evolving, thus we create space to allow our understanding to grow through the periodic review of this statement. In service of these goals, Imperial Valley College is committed to fostering an employment environment that offers equal employment opportunity for all and an educational environment that ensures the equal educational opportunity of all students.